Field Operations

Scaling Small Businesses with GoCanvas: Effective Field Service Management

Posted on by lynne salie

Scaling Small Businesses with GoCanvas: Effective Field Service Management

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Running a small construction or trades team comes with its own challenges. Managing a crew of 5 to 20 people while staying on time, observing your budget, and keeping things running smoothly isn’t easy. If you’re dealing with paperwork piling up, communication breakdowns, and costly delays, GoCanvas® is here to help.

GoCanvas can support your field service management and help your small business grow by allowing you to:

1. Cut down on paperwork and mistakes

Struggling with paperwork and errors? GoCanvas offers digital forms and custom PDFs that cut out the need for duplicate work and make sure your data is accurate. Say goodbye to paperwork clutter and minimize the potential for mistakes to occur between the field and the office.

2. Stay on time and on budget

Delays and going over budget can hurt your business. With GoCanvas, you can easily assign tasks, track real-time updates, and even monitor your team’s location with GPS. Our tools help you complete jobs on time and within budget.

3. Keep customers happy

Happy customers lead to repeat business. With GoCanvas, you can send real-time updates and photo progress reports to your clients. Keeping customers informed builds trust and leads to positive referrals.

4. Tackle staffing challenges

Hiring and keeping skilled workers is tough, but GoCanvas makes field service management easier by reducing administrative work. Streamlining your processes keeps your team productive and helps attract new talent.

5. Improve communication and cut costs

Good communication between the office and the field prevents delays and errors. GoCanvas provides real-time updates and instant access to critical information, which cuts down on costly mistakes and rework.

Pa(in)perwork

❌ Slow

❌ Frustrating

❌ Costly

Go Digital

Make the Switch

How GoCanvas Grows with You

One of the key benefits of GoCanvas is that it grows with your business. Start with basic digital forms and add advanced features like workflows, real-time tracking, and detailed analytics as your business scales.

Here’s how GoCanvas can support your field service management needs at different stages:

  • Start simple: Begin by converting frequently used forms into digital versions to reduce paperwork and errors.
  • Expand gradually: Once you’re comfortable, try custom workflows, real-time updates, and GPS tracking to boost efficiency.
  • Leverage advanced analytics: When you’re ready, tap into GoCanvas’s analytics to track performance and make smarter decisions.
  • Integrate seamlessly: Connect GoCanvas with the tools you already use to build a powerful digital system that supports your growth.

Customer Testimonial

“GoCanvas has truly transformed the way we handle our operations. The ability to move from paper to digital forms has not only saved us time but also significantly improved our accuracy and efficiency. We’ve seen a substantial reduction in paperwork and an increase in our overall productivity.” –Pro Techs Surfacing

Ready to see how GoCanvas can transform your field service management? Request a demo or start your free trial today. Discover how GoCanvas can help your small business grow from handling a few forms to managing a complete digital workflow with advanced analytics and integrations.

Explore our latest customer success stories:

Let GoCanvas be your partner in achieving effective field service management and scaling your business. Your team—and your bottom line—will thank you!

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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The ROI of Adopting GoCanvas for Field Service Management

Posted on by lynne salie

The ROI of Adopting GoCanvas for Field Service Management

As a business owner managing a field service team, you know that every dollar and minute counts. When you’re handling installations, repairs, and inspections, keeping track of paperwork, job statuses, and customer information can feel like a constant headache, but GoCanvas® helps you streamline your operations to save both time and money. Go digital with GoCanvas and avoid the pitfalls associated with manual processes.

The Challenges of Traditional Field Service Management

Let’s face it—managing your field team with paper forms and manual processes is tough, especially as your business grows. You’ve probably dealt with:

  • Paperwork piling up in your truck or office (heck, it might be flying all around the jobsite)
  • Delays in getting job details from your crew back to the office
  • Errors from entering handwritten notes into your system
  • Wasted time trying to keep field and office teams on the same page (how many times have you had to say the same thing over and over?)

These issues can slow down your business, cut into your profits, and leave customers frustrated.

How GoCanvas Simplifies Field Service Management

GoCanvas replaces your paper forms with customizable digital versions that you can access at the office and in the field in real time, so you can run your business from anywhere. Instead of dealing with paperwork, you can:

  • Fill out and submit forms (inspection, work orders, change orders, JSAs, and more) directly from the jobsite
  • Get job reports and data instantly—no more waiting for paperwork to come back (so when a field worker clicks submit on their cellphone, the office can breathe a sigh of relief)
  • Reduce mistakes by skipping double data entry (have you ever met a person who loves to enter handwritten notes into Excel hundreds of times?)
  • Share real-time updates with your team to keep everyone on the same page

Pa(in)perwork

❌ Slow

❌ Frustrating

❌ Costly

Go Digital

Make the Switch

The Benefits of Using GoCanvas in Your Field Service Business

Get More Done in Less Time

With GoCanvas, your crew can complete jobs faster without dealing with paperwork frustrations. This means your field team can focus more on actual work and less on administrative tasks.

Stop Losing Important Job Info

GoCanvas helps you capture all the details right when the job’s done, making missing or incomplete forms a thing of the past. Plus, you can access everything instantly from anywhere, so you always know what’s going on in the field.

Impress Your Customers

Quick updates and reports keep your customers in the loop, empowering you to send out professional reports as soon as the job’s complete. Customers will love your speed and efficiency, and you’ll build stronger relationships that keep your clients coming back time and again.

Save Money and Boost Your Bottom Line

By cutting down paperwork and saving time, GoCanvas helps your business reduce costs. You’ll save on paper and printing, and the time you gain by eliminating manual processes can be put into valuable business operations.

How to Calculate the ROI of GoCanvas

Investing in GoCanvas saves you time and money in several ways:

  • Your crew spends less time on paperwork and more time doing actual work.
  • You cut out admin time spent organizing and re-entering data.
  • Invoices go out faster, meaning you get paid quicker. Goodbye, late payments.

Many business owners see real savings within just a few months of using GoCanvas. It’s an investment that pays off quickly, with every saved minute putting dollars back in your pocket.

Time to See What’s Possible for Yourself

Adopting GoCanvas for your field service business helps you run a smoother, more efficient operation—without the hassle of paperwork. GoCanvas is designed to make your job easier while boosting your bottom line. Ready to see how it works? Check out our Field Services Solutions or request a demo today to get started.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Two people in an office looking at a tablet.

Improving Your Operations with Field Service Management Software

Whether you have two or 200 employees, your business’ success depends on their hard work. Passionate, motivated team players are the difference between…

Read the Blog
Two people in hard hats looking off camera.

Should You Connect Field Service Management Software with QuickBooks?

Field service management software has shown to increase productivity both for employees in the field and operations teams in the office. You may be wondering how field service…

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Person in safety vest smiling.

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Mobility and field service: the talk has been happening forever. The idea that real-time information improves customer service and boosts technician productivity is changing…

Read the eBook

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together

The Ultimate Guide to Managing Work Orders in Field Service Management

Posted on by lynne salie

The Ultimate Guide to Managing Work Orders in Field Service Management

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Picture this: You’re in the middle of a hectic day. The phone’s ringing off the hook, your techs are scattered across town, and somehow you’ve got to make sure every job gets done on time and to the client’s satisfaction. It’s a tough gig—and without solid work order management, it can quickly spiral into chaos. Whether you’re in construction, HVAC, plumbing, or any other field service industry, managing work orders effectively is crucial. In this guide, we’ll explore how to make that process smoother, with a particular focus on how GoCanvas can be your go-to tool.

What Is Work Order Management in Field Service?

Let’s start with the basics: Work order management is about organizing and tracking every task that needs to be done in the field. It’s not just making sure your technicians are in the right place at the right time, it’s ensuring that every job is done right and nothing falls through the cracks.

Each job starts with a work order detailing what needs to be fixed and where, along with any special instructions your technicians need to get the job done efficiently. Good work order management makes sure tasks are tracked from start to finish, minimizing errors and maximizing productivity.

The Key Challenges in Work Order Management

While work orders are critical to field service management, they also come with several challenges, including:

Scheduling Conflicts

Ever had two jobs overlap because of scheduling errors? It’s a frustrating situation, especially when it could have been avoided with better coordination. Manual scheduling can lead to double bookings or underutilized techs, creating a domino effect of delays and missed deadlines.

Lack of Real-Time Visibility

Without real-time updates, you’re flying blind—meaning you might not know if a job is running long or a technician is having trouble until it’s too late. This lack of visibility can lead to miscommunications and inefficiencies that impact your bottom line.

Manual Processes and Paperwork

From requiring you to track down a lost work order to making you decode illegible handwriting, paperwork and manual processes can slow you down. The resulting headaches leave you with more administrative work and less time to focus on the tasks that matter.

How GoCanvas Transforms Work Order Management

Here’s where GoCanvas comes into play. Think of it as a tool designed to make your job easier from the office to the field. With GoCanvas, you get a solution that provides the following benefits:

Real-Time Job Tracking

GoCanvas gives you and your team the power of real-time tracking. No more guessing or waiting for updates—you can see exactly where your techs are and what’s happening with each job, helping you avoid scheduling conflicts and ensure everything runs smoothly.

Mobile Access

Your techs are always on the move, so your work orders should be too. GoCanvas allows your team to access and complete work orders on their mobile devices, equipping them with the ability to update job statuses, capture photos, and even get customer signatures while in the field. This equates to less paperwork and more efficiency.

Automation and Integration

GoCanvas automates routine tasks and integrates with your existing systems, reducing manual entry and the resulting errors. You can automate job assignments, update statuses automatically, and ensure that your data flows seamlessly across platforms.

Pa(in)perwork

❌ Slow

❌ Frustrating

❌ Costly

Go Digital

Make the Switch

Benefits of Using GoCanvas for Work Orders

Here’s why GoCanvas could be a game-changer for your business:

Increased Productivity

By automating tasks and providing real-time updates, GoCanvas helps your team work smarter, not harder. The result: Jobs get done faster and with fewer hiccups, giving your techs more time to focus on their work.

Enhanced Customer Satisfaction

Timely and efficient service leads to happier customers. With GoCanvas, your techs are better prepared and more organized, which translates to fewer delays and higher-quality work. Happy customers are repeat customers.

Cost Savings

Less paperwork and fewer errors mean lower operational costs. By optimizing your processes and reducing downtime, GoCanvas helps you get more done with fewer resources, ultimately boosting your profitability.

GoCanvas Features for Work Order Optimization

GoCanvas offers several features specifically designed to optimize work order management in field service businesses, including:

Real-Time Job Tracking

GoCanvas gives you and your team the power of real-time tracking. No more guessing or waiting for updates—you can see exactly where your techs are and what’s happening with each job, helping you avoid scheduling conflicts and ensure everything runs smoothly.

Digital Forms

Replace paper-based forms with digital versions that can be completed on site by technicians. These forms can be customized to capture specific job details, customer signatures, and photos, ensuring accuracy and reducing errors.

Workflow Automation

GoCanvas allows you to automate the work order process from creation to completion. Set up automated triggers that assign work orders based on technician availability or job location, ensuring that no task is overlooked.

Real-Time Reporting

Generate real-time reports on job progress, technician performance, and customer satisfaction—then use this data to identify areas for improvement and make more informed decisions about your operations.

GPS and Time-Tracking

Track your technicians’ locations and monitor how long workers spend on each job to improve accountability and ensure they’re using their time efficiently.

Integration Capabilities

GoCanvas integrates with popular field service management platforms, accounting software, and customer relationship management (CRM) systems, allowing for seamless data flow across departments.

The Bottom Line: Why GoCanvas Makes Sense

Managing work orders doesn’t have to be a juggling act. With GoCanvas, you get a tool that simplifies the field service management process, reduces errors, and helps you stay on top of every job. By streamlining your work order management, you can focus on what you do best—delivering top-notch service.

Ready to see how GoCanvas can transform your work order management? Connect with a GoCanvas expert to start your journey to a more efficient, streamlined operation today.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Two people in an office looking at a tablet.

Improving Your Operations with Field Service Management Software

Whether you have two or 200 employees, your business’ success depends on their hard work. Passionate, motivated team players are the difference between…

Read the Blog
Two people in hard hats looking off camera.

Should You Connect Field Service Management Software with QuickBooks?

Field service management software has shown to increase productivity both for employees in the field and operations teams in the office. You may be wondering how field service…

Read the Blog
Person in safety vest smiling.

How the Best Field Services Businesses Use Mobile Apps

Mobility and field service: the talk has been happening forever. The idea that real-time information improves customer service and boosts technician productivity is changing…

Read the eBook

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together

Top 5 Ways Electricians Can Boost Efficiency with Digital Tools

Posted on by lynne salie

Top 5 Ways Electricians Can
Boost Efficiency with Digital Tools

| |

Staying competitive as an electrician means working efficiently. Whether you’re managing multiple jobsites, coordinating with teams, or dealing with paperwork, finding ways to streamline operations can significantly impact your bottom line. Digital tools like GoCanvas are changing the way electricians work, making it easier to manage tasks, conduct electrical inspections, and speed up payment processes—and now is the time to make the switch. Here are five ways digital tools can help boost efficiency for electricians.

1. Keep Jobsites Running Smoothly

Managing several jobsites can feel overwhelming, especially with paper-based systems. Digital tools like GoCanvas centralize all jobsite information within an electrical management system, making it easier to track work orders, inspections, and maintenance schedules. With real-time data access, every jobsite can stay on track, reducing delays and improving customer satisfaction.

Electricians using GoCanvas have reported a 34% boost in productivity thanks to these centralized management capabilities. Other industries have seen similar benefits, with companies reporting a 15% increase in productive hours after adopting mobile digital tools​ (McKinsey & Company). According to Dave Cramer, project coordinator at Penn Line, “With GoCanvas, we received inspection information instantly, reducing our 14-day turnaround to 72 hours.”

2. Automate Routine Tasks to Save Time

Repetitive tasks like filling out daily reports, timesheets, and RFIs can eat up your time. Digital tools can automate these workflows, letting you focus on critical responsibilities such as electrical testing. GoCanvas’s customizable forms and templates ensure that routine tasks are completed accurately and efficiently, reducing errors and rework.

Digitizing tasks like customer management and billing has cut process costs by 20% for many companies, freeing up time and improving customer satisfaction​ (McKinsey & Company). As noted by Alberto Bernasconi, ICT group manager at RF Celada, “What used to take 10 minutes now takes one minute and has more information, more statistics, and is more accurate.”

3. Improve Communication and Coordination

Clear communication is key to any successful project, so digital tools like GoCanvas help electricians, office staff, and clients stay connected with real-time updates and instant messaging. Whether you’re scheduling an electrical inspection or updating a work order, everyone stays in the loop.

Service Electric reported a significant improvement in coordination after switching to GoCanvas, cutting a 10-minute task down to just one minute. This level of efficiency is increasingly vital as the industry integrates smarter technologies. For instance, smart grids and buildings are transforming how electrical systems are managed, offering better energy efficiency and resource management that facilitates more effective predictive maintenance and electrical testing​ (IAEI Magazine).

Pa(in)perwork

❌ Slow

❌ Frustrating

❌ Costly

Go Digital

Make the Switch

4. Get Paid Faster and Improve Cash Flow

Delays in billing and payments are a common issue in the electrical industry. With this in mind, digital tools have been created to streamline the invoicing process, making it quicker and easier to send out and track payments. GoCanvas helps electricians reduce the time it takes to get paid, ensuring better cash flow and minimizing delays.

Electricians using GoCanvas have saved 845 hours annually on payroll data entry alone, speeding up payment cycles and reducing delays​ (WebFX). In addition to lowering costs, automating back-office tasks like billing improves customer satisfaction by simplifying administrative tasks​ (McKinsey & Company).

5. Ensure Accurate Data and Reporting

Mistakes in data entry can lead to costly issues down the line. That’s why digital tools automate data collection and reporting, providing accurate, real-time information that supports better decision-making. GoCanvas’s reporting tools help ensure that electrical testing and safety inspections are done precisely, preventing issues before they arise.

Smart technologies and the Internet of Things enable real-time monitoring and predictive maintenance, further enhancing the accuracy and efficiency of electrical work. This shift toward automated, data-driven processes is improving overall project outcomes and safety compliance during electrical inspections and testing​ (IAEI Magazine)​ (McKinsey & Company).

Conclusion: In today’s market, digital tools are essential for electricians who want to stay competitive. By using tools like GoCanvas to streamline jobsite management, automate routine tasks, improve communication, speed up billing, and ensure data accuracy, electricians can keep their businesses running smoothly and efficiently. Ready to see how GoCanvas can make a difference? Schedule a demo today or explore the Electricians Landing Page for more information.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

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Streamline Your Workflow With Job Card Apps

Posted on by lynne salie

Streamline Your Workflow With Job Card Apps

|

Job Card Apps – Examples & Templates

What Is a Job Card?

Job cards are used to record all the key details that workers need to know about a job or task to be performed as part of a work order. Companies in many industries leverage job cards, including construction, manufacturing, engineering, electrical, plumbing, HVAC, and more.

What Should a Job Card Include?

Job cards should include all the important elements needed to complete an assigned job, such as:

  • Client information and project-specific details
  • Time logs that capture the amount of time spent on the job by each worker
  • A clear scope of work and what is being done
  • Sections to record time, materials, stock, and total costs
  • Signature lines for workers, project managers, and clients
  • Space for relevant images and additional notes

Each job card is customized to the specific task and job at hand. While job cards have historically been managed using paper forms, more companies are switching to job card apps to digitize their workflows.

Why Use an App for Job Cards?

App for job cards are becoming popular because they allow workers to capture and submit information from anywhere on a mobile device or tablet. Instantly having all relevant information digitized is a time-saver for teams, and businesses benefit from eliminating paper forms. Some of the main advantages of using digital forms include:

  • Real-time updates: Keep your construction projects on track with immediate updates and job status tracking, ensuring seamless communication across your team.
  • Accessibility: Empower your field workers and remote teams with access to job cards from anywhere, enhancing mobility and productivity on construction sites.
  • Accuracy and error reduction: Reduce manual entry errors and ensure precise data input with automated job card management, improving overall project accuracy.
  • Efficiency: Speed up the creation, updating, and management of job cards, saving valuable time and resources while increasing your project’s efficiency.
  • Data integration: Integrate with other construction management systems (e.g., inventory management, time tracking, payroll) for a cohesive and streamlined data flow.
  • Reporting and analytics: Generate detailed reports and analytics to monitor performance, identify bottlenecks, and make informed decisions, driving your construction project’s success.
  • Environmental impact: Contribute to sustainability by reducing your use of paper-based job cards and embracing eco-friendly digital solutions.
  • Document management: Consolidate all construction-related documents, images, and notes in one centralized app, making it easier to manage and retrieve critical information.
  • Compliance and record-keeping: Ensure compliance with industry standards and regulations by maintaining the accurate and up-to-date records essential for audits and inspections.

Mobile job card apps simplify processes for everyone involved. Job card apps can be customized to include all the key details, form fields, and automatic calculations for time and material costs, along with digital signatures and image capture for additional context. Once submitted, the information is automatically generated into a report or PDF and sent to everyone who needs it.

Seamless Job Management Process

Many companies benefit from integrating job card apps with other business processes. Modern app platforms are designed to automate work and fit seamlessly into workflows on jobsites and out in the field.

In addition to integrating job card apps, companies can enhance their job management processes by including features such as quotes, contracts, work orders, dispatching systems, invoicing, and payment processing.

Platforms like GoCanvas can enable your business to streamline all these tasks, creating a smooth end-to-end process for managing jobs. Using our no-code app platform, companies can digitize their operations and enable employees on jobsites and in the field to easily enter data using their mobile devices.

Our tools are designed to be simple, giving businesses of all sizes the ability to save time, reduce risk, and gain a competitive edge by embracing digital technologies. To learn more, visit our website or get started for free using one of the job card templates listed next. By starting with one of our templates, you’ll see how easy it is to build and customize apps for job cards and many other key business processes.

Job Card App Examples and Templates

Material and Labor Job Card Mobile App

The material and labor job card app helps you keep track of all materials used for a project, and also includes a worksheet for recording all associated labor. The material section covers everything from supplies acquired during the project to offcuts left over after the work is done.

material and labor job card example

Subcontractor Job Card Mobile App

This subcontractor job card app is used to collect all relevant information required by a general contractor for an ongoing contract or job, including project requirements, scope of work, estimated cost, estimated completion date, risk analysis, and more. Once the contractor requirements form is filled out, the job card sheet is stored for your records and can be edited as needed, making it easy for general contractors to keep up-to-date records for construction projects and all other jobs that involve subcontractor employees.

subcontractor job card app example

Engineering Job Card: Service Installation Mobile App

The engineering job card app lets professional engineers record information about excavation and reinstatement work. This mobile application can be customized to meet customer expectations, including those surrounding preventative maintenance and quality assurance.

engineering job card app example

Crew Job Time Card

The crew job time card app streamlines labor tracking on construction sites by equipping you to capture essential information such as crew member names, job/project details, and specific dates. Record each worker’s start, end, and break times, document tasks performed, and utilize GPS tagging for location verification. The app also allows for supervisor signoffs, photo uploads, and the addition of notes for comprehensive job documentation. Use real-time updates and cloud storage to access and manage your time cards from anywhere, ensuring precise payroll processing, efficient project management, and compliance with labor regulations. Enhance productivity and keep your projects on track with our user-friendly, all-in-one solution.

Looking for something different?

We offer hundreds of pre-built forms with a variety of features to meet all your business needs. Discover more in our Form Template Library.

Ready to transform your job management process? Schedule a free demo with GoCanvas today and discover how our job card apps can streamline your workflow.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Man inputting digital work order into a tablet from a work site.

How Digital Work Orders Impact Your Key Business Outcomes

Is your company still using paper sheets to manage work orders? The drawbacks of using paper forms are often hidden, making it difficult to understand the true impact of paper forms on a business…

Read the Blog
Woman reviewing data via her mobile phone.

See How Centurion Got Amazing ROI from GoCanvas

Centurion is the largest heavy haulage provider in Australia. They deliver national supply chain solutions to the resources, energy, construction & retail sectors throughout Western Australia, Queensland & the Northern Territory…

Read their Story
A man reviewing data on tablet collected by GoCanvas solutions.

5 Tips to Improve How Your Business Collects Data

Companies rely on collecting data in order to operate. In a fast-changing world, companies that focus on streamlining and improving their data collection processes will be able to do more. The good news is that it’s become easier than ever for businesses of all… 

Discover the 5 Tips

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together

Preparing Roofing Companies for Seasonality and Weather Disasters

Posted on by lynne salie

Preparing Roofing Companies for Seasonality and Weather Disasters

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Running a roofing company means being prepared for any and every season and weather disaster that comes your way. The roofing industry is naturally tied to the weather, and being unprepared can lead to missed opportunities, unsatisfied clients, and unsafe working conditions. Here’s how you can ensure your roofing business is always ready to respond swiftly, maintain safety, keep your crew happy, and meet deadlines—even during peak seasons and unexpected weather events.

Being Prepared for Seasonality and Weather Disasters

Weather plays a crucial role in the roofing business. From harsh winters to stormy springs, each season brings its own challenges, and preparing for these changes ahead of time can save your business time and money. Equip your team with the right tools and technology to predict weather patterns and plan your projects accordingly.

By helping you make the switch from manual to digital, GoCanvas makes it easier to access and update information on the go, keeping your team ready for any weather conditions. This proactive approach helps you stay on top of planning and workflow, no matter the season.

Responding Quickly to an Influx of Job Requests

During peak seasons, the flood of job requests can be overwhelming, And a strong system for managing roofing dispatch is essential to handling this surge efficiently. Digitizing your dispatch process with GoCanvas allows you to assign jobs quickly, track progress, and communicate with your team in real time. This not only improves response times but also enhances customer satisfaction by ensuring timely service.

Ensuring Safety and Satisfaction

Safety should always be the top priority on any roofing job. With drones becoming more commonly used for roof inspection and leak detection, it’s important to ensure your crew is trained and comfortable with this technology. At GoCanvas, we know that implementing regular safety training and using digital checklists can help maintain high safety standards, so we provide customizable safety checklists and inspection forms that you can easily access and complete on site, ensuring no safety measure is missed.

A happy crew is a productive crew. Keeping your team satisfied requires providing them with the right tools and a safe working environment. GoCanvas reduces the manual workload by digitizing paperwork, allowing your crew to focus more on their tasks and less on administrative duties. Additionally, real-time communication through the platform helps you address any concerns promptly, fostering a positive work environment.

Pa(in)perwork

❌ Slow

❌ Frustrating

❌ Costly

Go Digital

Make the Switch

Meeting Deadlines and Managing Workload

Meeting deadlines is important for maintaining a good reputation in the roofing industry, as delays can lead to unhappy customers and lost business. With GoCanvas, you can streamline your project management process, ensuring all tasks are completed on time. The platform lets you monitor progress, manage resources efficiently, and adjust schedules as needed to meet your deadlines.


Seasonal changes often bring more work, and being prepared for this surge is essential to keeping your business running smoothly. Using GoCanvas, you can easily scale your operations by adding more users to the platform, ensuring that everyone has access to the necessary tools and information. This scalability helps you handle increased workloads without compromising on quality or efficiency.

Real-World Application: Roofing Industry and Data Insights

In the roofing industry, staying ahead of the game means using key technologies and processes to improve efficiency. For instance, using GoCanvas for roofing dispatch ensures that job assignments are managed efficiently. With GoCanvas, you can digitize processes like drone roof inspections and leak detection for faster and more accurate assessments, allowing you to improve response times, enhance safety, and increase customer satisfaction.

According to a study by the National Roofing Contractors Association (NRCA), digital tools can increase productivity by up to 20% in the roofing industry. Furthermore, the Occupational Safety and Health Administration (OSHA) reports that companies with robust safety programs see a 52% reduction in workplace injuries. Leveraging digital solutions like GoCanvas not only enhances efficiency but also contributes to a safer work environment.

Conclusion

Prepare your roofing business for any season and weather disaster with GoCanvas. Digitize your processes, enhance safety, and keep your crew happy while meeting all your deadlines. Visit the GoCanvas Roofing landing page today to learn more and request a demo to see how our solutions can transform your business.


By using these strategies and GoCanvas’s digital solutions, your roofing business can stay ahead of the game, no matter what the weather brings.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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Tips for Skilled Trades: Preparing for Seasonal Changes and Weather

Posted on by lynne salie

Tips for Skilled Trades: Preparing for Seasonal Changes and Weather

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In the world of skilled trades, being ready for anything is a must. Whether you’re in construction, plumbing, electrical work, or HVAC, each trade has its own set of challenges when it comes to changing seasons and weather disasters. Being unprepared can lead to major delays, including missed deadlines, increased safety risks, and unhappy clients. Here’s how to keep your skilled trade business ready for whatever the seasons and weather throw your way.

The Risks of Unpreparedness

Failing to prepare for seasonal changes and weather disasters can have severe consequences. Without proper preparation, your business might face:

  • Project delays: Unanticipated weather conditions can halt progress, leading to missed deadlines and unhappy clients.
  • Increased safety hazards: Working in unsafe conditions without adequate preparation can lead to accidents and injuries.
  • Financial losses: Delays and accidents can result in financial penalties, increased costs, and lost revenue.
  • Reputational damage: Ongoing delays and safety issues can harm your business’s reputation, making it harder to secure future contracts.

Strategies for Staying Prepared

1. Monitor Weather Forecasts and Plan Ahead

Keeping a close eye on weather forecasts can help you plan your projects more effectively. Use reliable weather prediction tools and apps to stay informed about upcoming weather changes, then adjust your schedules and resources to minimize disruptions.

2. Equip Your Team with the Right Tools

Investing in the right tools and technology is essential for managing seasonal challenges. Use weather-resistant materials for construction projects and ensure your tools are suitable for cold or wet conditions.

3. Implement Digital Solutions

Digital solutions like GoCanvas can revolutionize how you manage your projects and workforce. By digitizing paperwork and processes, you can streamline operations and ensure your team has access to real-time information—regardless of location. This flexibility is crucial for adapting to sudden weather changes and keeping projects on track.

4. Conduct Regular Safety Training

Safety should always be a top priority. Regular safety training ensures your crew is prepared to handle adverse weather conditions, so it’s important to use digital checklists and training modules to keep your team informed and compliant with safety standards. GoCanvas offers customizable safety checklists that can be accessed on site, ensuring no safety measure is overlooked.

5. Maintain Clear Communication

Clear communication is important for managing seasonal and weather-related challenges. Keep your team connected with real-time communication tools that will help them share important information and coordinate efforts during emergencies.

6. Develop a Contingency Plan

Having a backup plan in place is crucial for dealing with unexpected weather disasters. Outline clear procedures for your team to follow, including emergency contact information, evacuation routes, and protocols for securing equipment and materials.

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The Importance of Flexibility

Flexibility is key when dealing with seasonal changes and weather disasters, as being able to quickly adjust your plans and resources can make a significant difference in maintaining project timelines and ensuring safety. Embrace digital tools that offer the flexibility to adapt to changing conditions without disrupting your workflow.

Conclusion

In the unpredictable world of skilled trades, preparation is not just a strategy; it’s a necessity. Trades across various industries can benefit from being prepared for weather changes, natural disasters, and unusual increases in project requests due to unforeseen circumstances. In fact, a study by McKinsey & Company found that companies using digital tools and predictive analytics saw a 30% improvement in project delivery times, while an American Society of Safety Professionals (ASSP) report noted that businesses with comprehensive safety training programs experienced a 48% reduction in workplace injuries.

By planning effectively, equipping your team with the right tools, and using digital solutions like GoCanvas, you can transform potential challenges into opportunities for growth. The data speaks for itself: Businesses that adopt digital tools and prioritize safety see significant improvements in productivity and fewer workplace injuries. Don’t wait for the next seasonal change or weather disaster to disrupt your operations—prepare now with GoCanvas. Our digital solutions help you stay organized, ensure safety, and keep your projects on track, no matter the weather. Visit GoCanvas today to learn more and request a demo to see how we can help you stay ahead of the game.

By embracing digital transformation with GoCanvas, your trade business can confidently navigate seasonal challenges and weather disasters, helping you secure a more prosperous professional future.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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Your Guide to Punch Lists [+ Templates]

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Posted on by Danny Kanev

Your Guide to Punch Lists [+ Templates]

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Construction projects require many detailed processes to close out work to a client’s satisfaction. Even with all the best intentions and preparation, things can be overlooked and oversight can happen during different phases of construction. Final repairs or improvements often need to be made to sign off on the final project by all stakeholders. Punch lists are designed to spot any mistakes or incomplete work left on the project and identify the final measures needed to close out the work. This article will discuss the meaning of a punch list and how digital forms can help simplify the process for everyone involved.

What Is a Punch List?

A punch list is a list of outstanding or incomplete work. They are used by property owners and managers, as well as contractors and subcontractors, to ensure all remaining items have been taken care of before a project is considered complete.

For example, if you have just had your home painted, the contractor might specifically note on a punch list that some windows are not properly caulked and need to be re-done. The contractor will not sign off as being finished until those items have been addressed and corrected.

Punch lists don’t have to be limited to construction sites. They can also serve as a helpful checklist during property inspections or move-in/move-outs.

What Is The Purpose of a Punch List?

The primary purpose of a punch list is to identify any tasks that were not completed on-site or on time (for example, installing insulation). However, it may be more about identifying “material” oversights. That is any missed steps that will likely not be completed at all or can be corrected later in the job.

The list also prevents these oversights from being repeated in future jobs. For example, the construction company could update their materials list to include the measurements of bricks they should use for insulation installation. Or maybe cut out other tasks that are likely to fail or cause problems.

Typically, a contractor or subcontractor will also use a punch list as the last step in completing a job. Final walk-throughs, meetings with clients, etc., might also be held before the punch list is finalized.

Who Fills Out a Punch List?

On average, four or more people will likely contribute to the punch list. They include the following:

  • Contractor: The contractor or subcontractor is typically responsible for the punch list.
  • Architect: The architect will inspect the site and create a list of changes to be made, in addition to noting any problems with the actual construction.
  • Site manager: The site manager has been on-site throughout the project and knows what work is incomplete and what needs to be addressed.
  • Homeowner/Client: The homeowner or client will contribute any changes to their original request or ideas about what still needs to be done.

It is essential for these people to be involved in creating a comprehensive punch list because everyone who has spent time working on the project should be aware of what still needs to get done. They know what has gone right, and more importantly, they know what has gone wrong.

Combining everyone’s experiences increases the chances that everything will get completed or at least identified for later (or corrected if possible). This is especially important when different companies are involved in the same construction project or if the person responsible for completing a punch list is not on-site.

How Do You Write a Punch List?

The specific format of a punch list can vary, but it will generally contain some or all of the following items.

  • An overall description of the project that includes the name or purpose of the project, date range, and the start/finish dates
  • A section indicating the room (e.g., balcony, living room, entry way)
  • A section with itemized tasks to be completed on-site. Each item on a punch list will be identified by a number. The list should be detailed enough to easily be understood by someone who did not manage the project (for example, a new client).
  • Space for comments about the problems and what still needs to be done.

The list is then given to the client or project manager for review and approval.

A Punch List Example

A punch list could contain dozens or hundreds of individual items. However, here is one example of what a punch list could look like:

Item 1 – Painting on the north wall needs to be refreshed due to cracking.

Item 2 – The west stairwell needs to be re-caulked

Item 3 – The HVAC units need to be re-insulated

Item 4 – The garage door needs its inspection sticker

Item 5– Drywall cracks around outlet in the kitchen

Item 6 – Hole in exterior wall needs to be filled and painted

Item 7 – Ceiling paint is missing in one bedroom

Why Is It Called A Punch List?

Originally, punch lists were small paper forms that were punched with a series of holes. Each hole was used to indicate the status of an individual item.

For example, if the punch list indicated that an item had been completed, the worker would place a metal stamp over one hole in the form. If they skipped an item, the punch list would have two holes. When used correctly, it was easy to see at a glance if an item had been addressed or missed.

The name became famous because of this method of “punching” holes in paper forms. While paper forms are sometimes used today, more companies are switching over to digital forms to simplify the process and bring this important report online to the cloud.

Why You Should Go Digital With GoCanvas Punch List Templates

There are several ways in which using digital punch lists can be beneficial for your business.

  • Instant reports available online. There’s no need to print and distribute physical copies of the list. It can be completed, signed-off, and sent electronically rather than having everyone on-site re-write it out or wait for a paper form to come back around.
  • Include photos for more detailed reports. You can also use mobile forms to quickly enter any missing items, attach photos to explain the problem, and even provide notes about what needs attention or how it should be addressed.
  • Collect signatures and collaborate. After you’ve made sure everything has been noted on the punch list, you can send it back to them for approval or forward it to your client’s project manager.

Get Started for Free with GoCanvas Punch List Templates

GoCanvas can be used to create digital punch lists for your business. Our pre-built templates are built with industry best practices in mind and make it easier than ever to get everyone on the same page quickly without wasting paper or time. 

Modernize your operations with punch list templates, along with the other important construction management software like work orders, inspections, safety forms, and more. Visit our website to learn more about GoCanvas for the construction industry or sign up for a free trial account today.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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Creating a Competitive Advantage with Software Built for the Field

Posted on by Danny Kanev

Creating a Competitive Advantage with Software Built for the Field

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Providing the best possible customer experience is a top priority for companies in the service industry. Embracing digital technology like apps and software is one way to create a competitive advantage and modernize your field operations.

The field service industry encompasses many different types of companies, from residential service providers, utility businesses, transportation and logistics companies, and much more. 

All of these companies rely on a segment of their workforce that operates in the field. Because employees are dispersed across different locations, it creates unique business and operational challenges to manage.

The category of field service management software has grown in popularity for companies that need to improve workflows and share information between the field and office. In this article, we will cover how field service software works and how it can help enable data-driven decision-making. Don’t miss out on our upcoming virtual discussion in January, where we will cover this topic in more detail and share real-world examples of how data analytics can impact your business operations.

Building a Business Case for Field Service Management Software

Building a business case to invest in software always means changing from the status quo. Historically, companies have relied on paper-based forms, Excel spreadsheets, and other types of manual processes to capture information from the field. 

Because of how time-consuming these processes can be for everyone involved, it’s easy for operational leaders to recognize the need for investment in technology and make the business case for software solutions. For field service companies, building a business case is typically tied to these two operational challenges: 

Difficult to scale and grow with manual processes

Most companies realize they need field service management software when they reach a level of business growth where it becomes too difficult or costly to scale efficiently. For example, a field services company is poised for growth but is, unfortunately, running into several common challenges like:

  • Time-consuming paperwork or manual processes done in spreadsheets and email
  • Inefficient scheduling and challenges assigning work
  • Slow billing cycles
  • Difficulty collaborating between field and office

All of these issues can become a drain on productivity and can even impact the customer experience negatively. When the paperwork and manual processes become too difficult to manage, companies look to software to help automate how work gets done.

Limited visibility into business operations

Another challenge for companies becomes the lack of visibility into their business operations. When data is difficult to access, it can become a labor-intensive process to roll information up for reporting. 

Missing or incomplete data is common in these scenarios when data is not collected in a standardized fashion, resulting in data quality concerns. Getting to useful reporting may take days or even weeks to pull together, making it difficult to inform decisions on time. 

Field service management software solves these challenges by ensuring best practices are followed for data capture and then providing the tools needed for data integration and business analytics. Continue reading to learn how GoCanvas works both in the field and in the office.

How GoCanvas Works for Field Service Management

Companies are moving to field service management software to set their business up for success. Here is a brief explanation of how software tools like GoCanvas help the field service industry:

Quality data capture in the field

GoCanvas allows field service companies to design mobile forms that can be completed from a tablet or phone by technicians on job sites. Since no internet connection is required, employees can easily open the GoCanvas app and see the tasks they have been assigned and the forms they need to complete. Other key features include:

  • Image capture to document photos and include them in reports
  • Signature capture to digitally sign off on work and collect customer approvals
  • Automatic calculations to ensure math is performed correctly for billing
  • GPS locations to confirm the exact locations of technicians and job sites
  • Barcode scanning to look up inventory or equipment
  • Mobile payments to seamlessly integrate payment functionality 
  • Data integrations to pre-populate information from other databases, like a CRM system 

GoCanvas helps with data capture by making sure quality data is captured and stored securely as digital records to the cloud. This saves time in the field and enables teams in the office to have real-time visibility.

Workflow tools for the office

Data collection is one component of using field service software. The other component is providing tools to help streamline processes for employees in the office with features designed to improve workflows and data sharing. 

With GoCanvas, managers in the office can easily build custom forms, assign work to be completed by employees, and report on information using analytics. Here are some of the key features:

  • No-code app builder to easily create and edit mobile forms with a drag-and-drop builder
  • Branded reports that are generated automatically and can be emailed as PDF documents 
  • Dispatch features to assign work and tasks to employees in the field
  • Workflow tools when approvals are required or multiple people need to collaborate on the same form submission
  • Data integrations to connect information from GoCanvas with the many other cloud-based systems your business already uses
  • Analytics to build custom dashboards and reports within GoCanvas 

GoCanvas provides the workflow tools needed to simplify how work is accomplished in the field. By connecting the field and the office using software, information is easily accessible for reporting purposes. 

GoCanvas helps organizations operationalize their data. Instead of siloed data in spreadsheets or paper forms, information is available to be summarized into trends that inform decisions. Continue reading for an example of how one GoCanvas customer leverages the software in action to save their business time and money.

Software in Action – How TE3CO Saves Time and Money

TE3CO provides mission-critical pressure relief technology and services to customers across the oil & gas industry. They employ a highly-trained and capable workforce of field technicians and engineers.

Before working with GoCanvas, TE3CO relied on spreadsheets and emails to manage their ticketing process but found the system difficult and time-consuming to track. They partnered with GoCanvas to ultimately help them:

  • Minimize rework & ensure accuracy by automating data entry
  • Streamline data collection through one database
  • Identify bottlenecks & improve process efficiency with data analytics 
  • Spend less time on reactive admin tasks, allowing more time to focus on proactive growth strategy 

Now that TE3CO has implemented GoCanvas to help with field operations and management, they’re able to save time and money by eliminating manual processes and having data that’s accessible for decision-making. 

John Kovac, Technology Integration Manager at TE3CO, explained that “there’s so much that you can do when you have the proper information to know that you’re running your company properly and that you’re charging properly and taking care of your customers properly.” Leveraging software built for the field, TE3CO has found they’re able to:

  • Free up 20-30 man-hours/month
  • Save ~$60,000/year in resource efficiency
  • Identify leading indicators in 10 minutes vs. three days
  • Track tickets in real-time
  • Reduce billing time

Software for the field service industry has the potential to make a significant impact on overall efficiency and productivity. Ensuring data is consistent, standard, and accessible can enable organizations to make more informed decisions. 

To learn more about field service software and to hear from TE3CO, make sure to register for the upcoming discussion on January 13th at 1 pm ET. We will dive deeper into the topics covered in this article, and there will be time for you to ask questions during the live Q&A. Follow this link for more information and a link to register.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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A Guide to Stop Work Orders for Contractors

Posted on by Danny Kanev

A Guide to Stop Work Orders for Contractors

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Dealing with paper-thin margins and tight schedules is not the only nightmare for a contractor on a project. A minor violation of the building code can force a stop work order, leading to extended timelines, expensive penalties, and more customer frustrations. This article covers what you should know about stop work orders and we share how easy-to-use construction jobsite management software can better manage contracts and work orders.

What Is a Stop Work Order in Construction?

A stop work order (SWO) is a legally binding instruction given to a contractor, asking them to suspend all work on a project. The order may be given by word of mouth, but it’s only enforceable when confirmed in writing. Stop work orders may apply in any project with a written contract, but they’re more common in the construction industry. When issued, the contractor should cease all project-related activities immediately.

What Are Common Reasons for a Stop Work Order?

When a project fails to comply with the building code, the authorities can issue a stop work order. The orders also help to solve payment disputes, and they can help reduce the extent of damage in breach of contract. Here are more reasons why you would get served with one:

  • Failure to comply with workers’ compensation regulations
  • Using unlicensed contractors
  • Violating environmental protection laws or use of hazardous materials at the construction site
  • Failure to follow the Occupational Health and Safety Act
  • Any other activity considered illegal according to the regulations

Who Can Issue a Stop Work Order?

The authorities and anyone who’s part of the contract can request a stoppage. Government agencies will recommend a work stoppage for noncompliance with the regulations. Sometimes a project may move according to plan, but the requirements change midway, forcing modifications that might need government approval. A stop work order can also help when a client or contractor disputes when one party changes the agreed terms and substantially alters the final product. Workers can also ask for suspension of operations to resolve a payment dispute. 

What’s Included in a Stop Work Order?

A stop work order will describe everything that needs to be suspended and provide clear instructions on fixing it. Here is what you can expect to find in the document:

  • Details of the activities suspended. It could be a section of the works or the entire project.
  • Clear instructions on the corrections needed. For example, the authorities can order a contractor to obtain a permit for renovation work before continuing with the project.
    • Resolution: The SWO should provide the steps for work resumption should the contractor make corrections that meet the requirements.
    • Termination: If it seems like no amount of rectifying will resolve the problem, like when the project owner and contractor have irreconcilable differences, the stop order should outline the steps for termination.
  •  The SWO should also explain the penalties for non-compliance. They could include consequences like prosecution, civil fines, termination of the contract, and others.

What Types of Stop Work Orders Exist?

Not all stop work orders require you to abandon the construction site completely. The authorities might issue a full or partial stoppage depending on the potential impact of the issue at hand. 

  • In partial SWO, you will halt some activities and continue with the rest of the work. For example, a partial PWA can be issued to make you address the safety issues of a section of your construction as you continue working on other sites.
  • A full SWO stops the entire operation. It’s usually used when it’s found that you need to address serious issues affecting your entire project, like a change in technical specifications or non-compliance with regulations.

What Should You Do When You Receive One?

A stop work order may cause unnecessary delays and possible prison time for legal noncompliance. You also don’t want to spend your time fighting legal battles for money that could have been more useful in your project. 

Here’s what you need to do when you get an order to halt operations:

  1. Stop working immediately, or you could face serious penalties from the authorities.
  2. Contact the issuing authority to seek further clarification if you need to.
  3. Review the issues raised to confirm any violations. Contact your lawyer if you feel the order was raised unfairly.
  4. Determine the cost and extent of the work needed to make corrections. You can decide whether termination makes more sense than continuing the project.
  5. Create a work plan and fix the issues.
  6. Start the process of having the order by requesting an inspection of the work done. Sometimes the SWOs are lifted by the expiration of time.
  7. Pay the fines if you have to and resume your project.

What Are the Penalties for Not Following a Stop Work Order?

You should brace yourself for heavy fines and penalties from the authorities if you decide to ignore a stop work order for noncompliance. Across many states in the US, civil penalties start to accumulate from the first day you violate the SWO, building up to a hefty sum that you might struggle to pay. Noncompliance may also bring criminal charges, not forgetting the time spent sitting in courts or dispute resolution sessions.

What is an Example of a Stop Work Order?

A stop work order will be very specific to the violations in your project.  State departments and city authorities can issue stop orders for many reasons. For example:

Failure to Comply With City Zoning Regulations

  • Unsafe activities at a job site, for example, a tunneling project with extremely loose soil above ground
  • Extreme modifications going against what was previously approved for a project

A project owner who wishes to have similar powers to halt operations should ensure that they include a stop work order clause in the contract.

How Do You Resume Work?

Stop work orders are costly to the project, and contractors should prioritize resuming normal operations as fast as possible. Work may start again when the order is canceled, expires, or the authorities send a written notice to continue working. 

Here’s what you need to do if you want to lift the order quickly:

  • Handle the corrections immediately. The best solution is to clean up your mess as soon as possible to avoid penalties and further delays.
  • Request for re-inspection from the issuing authority. It’s going to be thorough, so ensure that you’ve done a pretty neat job this time.
  • Pay the applicable fines.

Preventing Stop Work Orders From Disrupting Your Construction

Running a construction project is a tough job, and it would be regrettable if a stoppage should get in the way of meeting your schedules. It is always a good idea to comply with all the building codes and environmental regulations in your area. Try to maintain good relations with all of the stakeholders in your project. 

Ensure that you document everything, and it might help in your defense should you run into legal troubles. However, all this is easier said than done, and you may benefit from having construction management software to keep up with all the requirements.

What is Construction Management Software?

Construction management software is designed to integrate with different aspects of construction work like contract management, threat analysis, stock management, cost management, client management, task management, and much more. 

Construction management software can help contractors at different levels to keep tabs on every part of the project, helping them with compliance, avoiding contract disputes, and curbing illegal or substandard work.

Benefits Managing Construction Contracts and Work Orders With Software

As a contractor or project manager, you will have a much easier time navigating SWO-related issues when you have software to help manage work orders, contracts, inspections, and similar workflows between the field and office. 

For example, you will have all your contracts in one place where they’re easily accessible, and you can track and avoid changes that might cause a stop work order. Here are some of the benefits of using software for construction:

  • Planning. It’s much easier to staff your project and equip them with the right tools when you have effective planning software. Having the right people doing the work with equipment that serves them sufficiently lowers the chances of doing substandard work and accidental injuries caused by insufficient tools. 
  • Communication. Effective stakeholder engagement is one of the most critical roles for any project manager. However, poor communication is one of the biggest hindrances, and it causes many contractual disputes. The major challenge is how to process the tons of information coming in from different sections and share it effectively with the owners, the workers, and the authorities. The software provides timely alerts and useful communication tools like reports and analytics that you share with the stakeholders as needed. 
  • Documentation. Imagine being unable to trace your safety reports or having a hard time accessing your building permits. Document management can be one of the hardest things to do, and software keeps everything in one place so you can focus on your deadlines instead of paperwork.
  • Safety. Incorporating software into your construction project brings more awareness to safety-related issues. They can help you identify possible risks and plan for safety guidelines to minimize worksite injuries and stop work orders.
  • Monitoring. Construction management software gives you more eyes over the project, making it easy to keep everyone accountable for their work and monitor your operations from anywhere. Greater visibility into your field operations can allow you to spot issues, trends, and other information that can be difficult to report on without the help of digital technology.

Software To Manage Contracts & Work Orders

GoCanvas provides an easy-to-use platform for managing your contracts, work orders, inspections, safety programs, quality control, and much more. Contact our team to schedule your demo.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Three inspection workers on job site.

The Ultimate Guide to Quality Control Inspections

Managing a construction project is a complex and stressful process. Among other things, you have to coordinate project team members, materials, and equipment and ensure that contractors are not afflicted by the potential risks and hazards present at the construction site. That said, quality means different things to different people which is why you should…

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A man using GoCanvas for the digital transformation of his workflow.

Constructions Digital Transformation

Your competition is finding faster ways to capture data and get critical insights from the field into their existing systems. In short, they’re not going bigger, they’re getting smarter. In this 15-minute broadcast on the construction industry’s digital transformation, find out why the trend is to modernize workflows – and how you can stay ahead of the curve…

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A electrician inspecting equipment.

See how VIP Lighting optimized efficiency with GoCanvas

VIP Lighting is a retail lighting and electrical maintenance business that services over 10,000 retail locations all over Australia and New Zealand. Before GoCanvas, VIP Lighting had two separate systems that were impossible to integrate, leading to inefficiencies. GoCanvas made it easy to integrate their systems into single, centralized platform…

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