Manage Multiple Projects with Construction Management Software

Manage Multiple Projects with Construction Management Software

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As a construction business owner, your company may be responsible for managing several different projects simultaneously. Each project carries its own set of financials and resources that must be managed separately. 

Recent developments in software for construction management have greatly improved a stakeholder’s ability to remain profitable and keep a close eye on all of their projects. With insight into key areas of each project, owners are empowered to make important decisions in real time. 

In the financing stages of a construction project, you may be responsible for securing funding, managing bids, and forecasting budgets. Throughout the lifecycle of the project, your responsibilities shift too frequently in assessing profitability. Project owners may even be required to share monthly or quarterly project reports with investors.

Financial data for construction projects have historically lived in spreadsheets that make construction budgeting and finance tracking difficult. Construction management software removes the complexity of pulling actionable insights from financial data by organizing important information about each project in readable and shareable interfaces. 

Construction management software allows you to:

  • Review and track bids from multiple sources
  • Estimate your construction costs for every project
  • Share updated, highly-visual reports with key stakeholders

The software provides you with the oversight you need throughout the phases of each construction project. Incidentals and last-minute changes can carry major implications for construction budgets, making it crucial that you’re equipped with the real-time information you need to stay on track. 

Project risk increases once the work has begun. Construction safety becomes a number one priority the minute workers reach the job site. 

To increase accountability and minimize risk, compliance and safety management need to be streamlined. Project stakeholders require access to real-time safety reports to avoid costly, life-threatening mistakes. 

As a construction business owner, keeping an eye on the compliance and safety needs of each project can seem daunting. Collecting information from inspections, walkthroughs, and incident reports requires communicating with many subcontractors across the project. 

Construction project management software groups information for each project into a centralized dashboard. Forms, checklists, and compliance reports can be shared with specific groups of team members, allowing you to track completion in one location.

Centralizing required forms also allows project stakeholders to dispatch required documents straight to the mobile devices of team members in the field. Construction management software provides a level of oversight that holds everyone accountable at every moment.

You no longer need to chase subcontractors down to complete or deliver a form. 

Project statuses change daily. Effectively managing your workforce and resources across job sites makes it possible for you to adapt and pivot quickly. 

But manual processes used to collect the data necessary to make decisions create costly inefficiencies. Construction project management software allows your contractors to collect resource and workforce information about every construction project. 

Team leads can document team member performance and attendance in real-time, setting expectations that keep you efficient. Equipment can be evaluated daily using checklists that ensure everything is in working order. Plus, construction management software uses a cloud-based system that makes important job site data available to all project stakeholders at any time. 

Streamlining your resource management and staying on budget throughout each phase of construction becomes an attainable reality. 

GoCanvas makes managing every aspect of your construction projects incredibly easy. Our construction management software allows you to create an infinite amount of templates for any construction process. 

With our analytics tool, we aggregate document data across projects and instantly generate a branded report you can share with key stakeholders. Our integration feature allows you to connect outside sources of data such as Salesforce and Quickbooks so you can manage your information in one convenient dashboard.

We’ve helped over 5,000 companies save time and money by centralizing important processes and providing them with a single interface that makes project management simple. 

Reach out for a personalized demo to discover how we can increase the productivity of your construction business.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Three inspection workers on job site.

The Ultimate Guide to Quality Control Inspections

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We’ll help you put together the right solution for your needs.

The Best Project Management Software for Construction Companies

The Best Project Management Software for Construction Companies

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As the construction industry becomes increasingly complex, the need for construction jobsite management software that can help construction companies manage their projects effectively has never been greater. Fortunately, there are several software options available that are specifically designed to meet the needs of the construction industry. In this post, we will take a look at five of the best project management software options for construction companies.

Project management tools are essential to streamline your construction business. Here is a list of the top 5 software that has a strong safety/compliance angle for your project planning, time tracking, change orders, purchase orders, timesheets, task management, and more.

Procore is a construction management software that offers a comprehensive suite of tools to help construction professionals manage their projects effectively. It includes key features such as project scheduling, budgeting, and document management. In addition, Procore also has a strong focus on safety and compliance such as its safety plan module, which helps construction companies to develop and implement safety plans.

Buildertrend is a software that offers a wide range of features to help construction companies manage their projects effectively. It includes features such as daily logs, easy-to-create change orders, and portfolio management. In addition, Buildertrend also offers several tools to help with safety and compliance. The warranty feature, for example, makes it simpler to track claims, report warranty issues, and book appointments. You can take advantage of customer reporting, send and receive automatic notifications, and attach files to support your claim.

CoConstruct is another helpful project management solution that allows you to track your project progress from start to finish. It includes unique tools such as advanced scheduling, cloud-based synced tasks with Google, a task manager for workflows, a branded mobile app, a punch list for warranty requests, and much more. It also offers tools to support safety and compliance such as file and photos management, invoicing for client management, and internal process management.

PlanGrid is another job site tool that allows users to mark up photos and tasks, see multiple sheets side by side, and gives you the functionality to work from anywhere. This project management tool is designed with Microsoft Windows users in mind and takes safety and compliance to the next level by providing access to a full history of sheets, versions, planned work, and punch lists.

BuildTools is a cloud-based construction project management software. It’s been designed for custom home builders, general contractors, subcontractors, and remodelers. This software solution helps your construction project team organize construction projects with project scheduling, budgeting, purchasing, and customer support tools.

When it comes to choosing the best construction project management software, there are several factors that you will need to consider. However, by taking the time to research your options and choose software that is specifically designed for the construction industry, you can be sure that you are making the best possible choice for your company. GoCanvas provides various form templates that can be paired with your software. Contact us today to learn more.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Three inspection workers on job site.

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Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

How to Simplify and Improve Your Current Construction Business Workflow

How to Simplify and Improve Your Current Construction Business Workflow

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Construction businesses are always looking for ways to automate workflow processes. There are several ways to do this, but one of the best is by simplifying and streamlining your current business processes. This can be done in several ways, but here are a few tips to get you started:

1. Streamline Communication

One of the best ways to improve your construction business workflow is to streamline communication. For example, GoCanvas can be utilized as a single platform to improve on-site communication and collaboration between team members. GoCanvas allows all members of your construction team including stakeholders, subcontractors, and more to collect data, fill out forms and inspections in real-time to avoid delays in communication.

2. Simplify Tasks

Simplifying time-consuming tasks allows your construction team to focus on the task at hand and avoid getting bogged down in complex processes. One way to simplify tasks is by using a construction project management software that automates tasks such as tracking change orders, manual processes, and invoicing. This can free up your team’s time so they can focus on more important tasks, such as project planning and execution.

3. Reduce Risks

Reducing risks and inefficiencies can be done by implementing safety protocols and investing in quality control measures. Strong protocols should be implemented for each stage of the construction process. For example, you can create a safety plan that outlines the procedures for dealing with accidents and injuries. You should also invest in quality control measures, such as regular inspections and testing, to ensure that your construction projects are up to code.

4. Plan Ahead

Pre-planning allows general contractors to create a project timeline and schedule that contains all the necessary project information needed for completion. This can help avoid delays and disruptions in your construction workflow. By planning ahead, you can also anticipate problems and find solutions before they cause delays in your project.

5. Optimize Your Fleet

Optimizing your fleet helps you reduce costs and improve your construction business workflow. For example, you can use a construction management software to track your fleet’s location and utilization. This information can help you optimize your routes and schedules to reduce fuel costs and travel time. You can also use this data to identify underutilized vehicles so you can sell or lease them. By following these five steps, you can make your construction business more efficient and improve your bottom line.

Going paperless is a significant enhancement for the construction industry. Construction companies no longer have to worry about paperwork and spreadsheets thanks to GoCanvas digital solutions. GoCanvas provides a dashboard that keeps finances, approvals, document management, checklists, and team communication all in one place. Some of the many benefits of going paperless include:

  • The ability to optimize schedules and travel routes at the click of a button
  • The ability to monitor jobsite progress and collect data in real-time
  • The ability to manage your workforce in one centralized location

GoCanvas offers a suite of ready-to-use digital templates and apps for construction industry project management that can be accessed from any device, anytime, anywhere. Contact us to learn more about how GoCanvas can improve your workflow management.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

The Importance of Accurate Construction Estimates for Your Job Site

The Importance of Accurate Construction Estimates for Your Job Site

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As with any type of estimate, a construction estimate must take into account the specific needs of the project at hand. Several elements must be considered when putting together a construction estimate, including:

  1. The scope of work: This refers to the overall size and scope of the project, as well as any special considerations that need to be taken into account.
  2. The schedule: This includes the timeline for the project, as well as any milestones that need to be met. Making sure project management is a part of your process is very important. 
  3. The budget and direct cost: This is perhaps the most important element of the project estimate, as it will determine how much money needs to be set aside for the cost of construction.
  4. The risks: There are always risks associated with any construction project, and these need to be taken into account when estimating the costs.
  5. The resources: This includes both the materials construction professionals will need for the project, as well as the labor required to complete it.

By taking all of these elements into account, you can be sure that your construction estimate is as accurate as possible.

Taking the time to prepare thorough and accurate cost estimates is  critical. Estimates involve a number of variables and aren’t easy to calculate. The process can be complicated and time-consuming.

However, taking the time to prepare a thorough and accurate estimate is critical. An estimate that is too high will make your bid less competitive, while estimating too low can take a toll on your profits and the growth of your business.

There are many common errors that can occur in the construction industry, such as:

  1. There are many common errors that can occur in the construction industry, such as:
  • Topography, and whether grading or drainage is an issue
  • The design phase and the integration of design development of the project
  • Whether existing structures have to be demolished or removed from the premises
  • Proximity to supply centers and sources of labor
  • Access to the site, and whether the roads/access routes can handle heavy vehicle traffic
  1. Overlooking less-obvious costs: Indirect costs and overhead costs like permits, cost of database, unit cost, change orders, and inspection fees are frequently left out of estimates, and these can add up to thousands of dollars. There are also less-obvious project costs like material costs for  temporary power, dumpsters, and site prep. Even forgetting to add tax to your materials estimate can cost you plenty. Your best bet to avoid commonly overlooked costs is a good construction checklist and detailed plans and specifications. These are available as paper forms, but mobile apps make construction estimating more accurate and efficient. Some mobile job estimators, for instance, will do the math for you, so you don’t have to tally countless rows of services and materials — and risk leaving off something important. And unlike complicated estimating tools that you have to purchase and install on your computer, apps are much less expensive and easier to get up and running, and ideal for reluctant and savvy technology users alike.
  2. Job site surprises: Even if you visit the project site beforehand, some surprises are bound to crop up. Sometimes water or insect damage or structural issues aren’t apparent until you’ve started the job. While there’s no way to totally avoid these unwelcome surprises, your construction bid should include both the probable scope of work as well as a reasonable pricing structure for the unknown portions — for example: X dollars for each linear foot of floor joist that needs replacement, or X dollars to install a sump pump if conditions require one. The idea is to list specific prices for specific conditions rather than having an open-ended time-and-materials contract.
  3. Underestimating labor costs: Labor rates are one of the most difficult costs to estimate. For one thing, you need to consider not only how many labor hours and workers the job requires, but also the workers’ experience and whether subcontractors or other construction management will be needed. And, since hourly rates for construction workers vary throughout the country, you’ll need to verify current wage rates and fringe benefits for the building trades involved through local union offices, other contractors, supply yards, and other reliable sources. Don’t forget to include possible overtime rates.
  4. Not checking your numbers: Even if you’re sure you’ve got the right rates, measurements, taxes, etc., you should check and double-check your numbers before submitting your estimate. Common mistakes in this area include:
  • Math errors. Again, mobile construction apps can lower your risk of making a mistake. At the very least, use a calculator or have the calculations checked by another person.
  • Measurement errors. Taking the wrong measurements and dimensions from plans, drawings, and specs results in corresponding mistakes in the cost of materials. Consider using an app to calculate measurements, and have another person check your work.
  • Using incorrect units of measure (for example, square feet instead of square yards) can result in substantial cost increases or decreases.

Technologies like mobile construction apps can assist in the construction cost estimating process by tracking the description of work and doing the calculations for you, among other things. GoCanvas can help propel your construction business with the help of our mobile tools.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Guide to Media Release Forms [+Templates]

Guide to Media Release Forms [+Templates]

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Many industries rely on release forms to protect their businesses from legal liabilities. Being on the wrong end of a legal suit can be costly and a huge distraction for a business. Release forms are widely used by the professional services industry to help protect the company’s interests in case of a dispute. This article covers what you need to know about media release forms for photography, video, and other forms of media. We will cover how you can manage these legal documents digitally using mobile forms and templates to get you started.

Also known as a general release, a media release form is a legal document that shields you from legal liability when undertaking a given project. It’s written consent or formal acknowledgment that the person signing it relinquishes their legal rights to the project’s materials. A release binds the releasee to the terms outlined within an agreement, giving you the creative latitude you need with your business project. 

A release ensures that an actor, model, or a participant may not require you not to use footage after a change of heart. Or someone asking you to remove an image or a scene they’re featured in because it’s not flattering enough. Or the location where you shot a project decides they don’t want to be in it anymore. 

Release forms are a standard fixture in the creative sector. They’re by photography, film, music, documentary, and radio companies to ensure they wholly own the rights to any content they capture. It’s a bulletproof way to ensure the people taking part in a project don’t lay a legal claim to some of the material.

Release forms help you avoid legal troubles that could result if a subject in your project were to withdraw their consent to use some material in your project. Without a release form, someone in your photos, footage, or audio clip could change their mind and forbid you from using that part of the footage. 

If that were to happen, you’d need to restructure your entire project to accommodate their demand. That could often delay or derail your project, leading you to incur huge inconveniences or expenses. For instance, using a subject’s image or likeness could trigger legal proceedings and land you in hot water. 

You need a release form if any image, footage, or audio clip in your project is likely to be used commercially. In this context, commercial intent implies money-generating activities. These could include creating sales or promoting a product, idea, or event.

If there’s a remote chance of monetizing the content of your project, you’re better off getting the participants and the subjects to sign a media release form. It’s better to have a signed document and not need it than to need one, but you can’t trace the people in the picture or video footage. 

You may not need a signed release form when capturing images or footage for editorial purposes. That is when they accompany a journalism piece or a news article. However, the distinction between editorial and commercial use can get blurry. Hence, you must distinguish the limits when licensing a project. For instance, an image with a group of people is fair game for a fashion magazine covering an event from a journalistic perspective. 

However, if the magazine used the same image to advertise the venue hosting the event, or the company hosting the event, that’d amount to commercial use. With a signed media release form, you could monetize the image or footage, and both you and the people involved could make some money. 

You also need to consider if the people or the property appearing in the image or footage are identifiable. Although what’s identifiable is a grey area, you can drill it down to a simple question. Can someone familiar with the property or person in your project identify them? If so, you should get the subject or property owner to sign a release form. 

There are many digital templates available online that you can use for media release forms. These templates can be used as a starting point for your business and you can customize them based on your needs or the advice of a lawyer. Consulting an attorney can help you ensure that your release form covers all bases. 

For a release form to successfully protect your business, it must be legally enforceable in court if it comes down to it. Some of the crucial information in a release includes: 

  • Name of the parties involved, i.e., releasor and releasee
  • Detailed information about the project 
  • Explicit information of the permissions granted 
  • Any special considerations, including payment obligations or credit, if any.
  • A space for all parties to sign

Looking for a digital template to use as your media release form? GoCanvas can help you manage all of your release form documentation online through our secure cloud-based platform. Share documents, collect signatures, and manage the entire process using a mobile device or tablet – even without internet connection. 

Designed with the professional services industry in mind, we offer a waiver and release app that is made specifically for professional photographers and photography studios. This app template outlines the conditions of the release, including the legal rights for usage and reproduction rights for images, voice, and videos. You can customize the form based on your unique business needs using our easy-to-use software for mobile forms.

If you’re looking for a different type of release form, GoCanvas has thousands of additional templates you can find in our online app store. Contact our team for more information or sign up today for a free trial.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Top Checklist Apps for the Construction Industry

Top Checklist Apps for the Construction Industry

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Embracing technology is one opportunity for contractors in the construction industry to increase their productivity and streamline operations. Construction project management software is one category of software solution that can be deployed on job sites to manage how work gets done. This article covers some of the top construction checklist apps in the construction industry, with links to examples and templates you can access on the GoCanvas site. We will also share some of the key benefits for using construction checklist apps and the top use cases within the construction industry.

Historically, companies used paper forms as the primary mode of collecting data, but more firms are beginning to move away from paper-based processes. Companies are now switching to digital apps that can simplify the process for everyone involved and eliminate the headaches of using paper forms. Bringing the process into the digital world is beneficial to organizations in a number of different ways. Here are some of the key benefits:

Construction apps help to streamline work between the field and the office. Eliminating paper forms helps to reduce the time spent on manual and error prone processes that can waste time and decrease productivity for everyone involved. All data can be easily captured using a mobile device or tablet, without requiring an internet connection. Digital construction apps transform how teams work, both in the field and in the office, with a suite of tools designed to improve and manage workflows.

 

Digital construction apps for contractors help to ensure that data is consistent and accurate every time, with standardized fields for collecting information and best practices for data capture. Businesses also need greater visibility into their operations in real-time. Digital construction apps allow you to track issues in the field and have a quick turnaround time if another action needs to be taken, like scheduling further maintenance or repairs, for example. Construction apps for contractors promote best practices for data capture in the field and allow companies to easily roll up and summarize information for reporting.

There are many types of construction checklist apps available for job sites today. These can help with safety, quality, project management, and much more. Here are some of the top use cases to consider:

Safety and Risk Management. Checklist apps are useful for converting your paper forms into digital safety programs. Perform inspections, report incidents, assign toolbox talks, perform safety audits, and much more. Digital tools help you to assign and manage your safety programs, helping to formalize these programs and minimize your risk.

Quality Control. Construction checklist apps are widely used to ensure that quality standards are met. Quality control inspection checklists can be utilized during all phases of construction projects, and PDF reports can be generated automatically for key project stakeholders. Managing quality control checklists using construction management software can help your business avoid rework and delays. Construction checklist apps ensure this work is completed and can be monitored using dashboards and analytics.

Equipment Inspections. Routine equipment inspections are another popular use case for checklist app software. Preventative maintenance and equipment inspections can be performed from a mobile device or tablet, bringing this information directly to the cloud. Companies have found that real-time insights into field operations can help them become more proactive and address problems before they lead to larger issues for the project. Construction apps enable data analytics and help to make your data actionable.

Project Management. Checklist apps are commonly used by project managers to ensure that processes are being followed on every job site. Common checklists like pre-project and project close out checklists help to keep work organized and provide a digital way to manage workflows.

There are many types of construction checklist apps available for job sites today. These can help with safety, quality, project management, and much more. We have compiled a list of the top construction checklist apps used in the construction industry. 

GoCanvas provides a central platform to manage all of your job site operations.  Follow the links to access the construction checklist apps on the GoCanvas App Store and sign up for a free trial to see all of our digital checklist apps for contractors.

This worker safety app also helps ensure that all construction work employees comply with OSHA standards in order to reduce workplace injuries and increase overall standards for workplace safety.

The safety data sheet app enables employers to develop a hazard management program of occupational safety measures, including training, which is specific to the individual workplace, and to consider any measures that may be necessary to protect the health and safety of the work area.

Construction equipment operators and others who are responsible for preventive maintenance and equipment safety can use the electronic inspection form to perform complete equipment safety reports from anywhere in the field.

Personal protective equipment must be used and worn in many work situations in order to protect employees from harm and potential hazards. Use this convenient construction checklist to make sure that occupational safety guidelines are being enforced to ensure the safety of your employees.

The electrical work inspection app for employee safety provides an electronic self-inspection checklist that covers all aspects of electrical installations, including personal protective equipment, circuit breaker safety and electrical cords. 

Contractors, subcontractors and construction project managers can use the construction app to complete a new construction quality control inspection. The app inspects the pre-start phase, foundation phase of construction, rough phase, HVAC, plumbing, electrical, pre-finish phase, and finish phase.

This checklist includes a building inspection checklist and tracks all aspects of a building including exterior, heating systems, electrical systems, housekeeping, fire safety, evacuation plans, and other miscellaneous areas ensuring compliance with building codes.

This checklist helps track all the necessary steps to complete before submitting new construction estimates. Capture all the details of different construction projects, including listing the preferred vendors, permits required, material prices and more. Use the information to create the final estimated cost for new construction contracts.

The startup checklist app is a smart alternative to project management software and paper forms at the job site. The construction project plan checklist covers everything from defining the scope of work at the job site, to developing the construction project plan and timeline. Once completed, the general contractor, management and other stakeholders can sign off on the project requirements electronically to ensure that all quality standards are met.

This helpful checklist is designed to help construction management teams and independent contractors. Use the construction checklist to make sure that all details are covered when handing off project work for quality assurance purposes, and that requirements from the general contractor and project managers have been met.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Gown Your Business with GoCanvas Partner Program

Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.

Forte Supply Chain Solutions Partner Video

Partner Snapshot: Forte Supply Chain Solutions

Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.

Closeup of a handshake.

GoCanvas Integrations: Streamline your Workflow

Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

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Best Apps for Painting Contractors

Best Apps for Painting Contractors

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Contractors are leveraging digital technologies to improve their workflows both in the office and in the field. For painting contractors,  mobile apps and forms can be used to improve how information is collected, shared, and stored. Going digital provides an opportunity for painting contractors to improve the customer experience and streamline their operations. Continue reading this article for examples of the top apps used by painting contractors to improve workflows between the field and office.

There are many types of apps that painting contractors can use on their mobile devices. Many painting contractors are leveraging a platform for mobile forms and apps to better manage all of their data collection needs in the field. 

For example, GoCanvas is a mobile data platform that is used by thousands of companies to create customizable apps for the field. Most contractors will start with a pre-built template for their industry and customize the app based on their specific business needs. This type of software tool is beneficial for contractors because it gives them the ability to create many different types of apps for the different jobs and tasks that need to be completed on a job site.

A common scenario for many contractors is the process of working with a client on a painting job. Typically in this process you would have an estimate or quote go out to the customer, a work order that gets initiated when work is approved, and an invoice that gets generated once work is completed. All of the steps in this scenario can be done on mobile apps, rather than paper work that can be lost or contain errors. 

Digital apps are designed to digitize your information and eliminate paper sheets from the daily workflow of contractors and business owners. All of the paper forms your business uses today can be transformed into digital and mobile forms that can be completed from anywhere and stored securely in the cloud. Here’s how apps for contractors work:

Digitize Your Paper Forms. The first step is to digitize your paper forms. Most contractors start with one use case like paper work orders, inspections, or estimates. Once you start digitizing your paper forms, it’s easy to see how going digital can save your business time and money. Using the GoCanvas form builder, you can start with a template or build your digital app from scratch.

Dispatch and Collect Information. Apps for contractors will also allow you to assign tasks and dispatch work to employees in the field. Since the information is collected in a standard way, you ensure that information collected is consistent and accurate every time. Data can be collected from the field on a mobile device or tablet, and no internet connection is required.

Report on Your Data. Once data is captured from the field, it’s instantly available in the cloud. This helps you share reports, create dashboards and analytics, and send information via email as PDF documents. Having information digitized in real-time allows your business to move faster and helps to automate your business processes and eliminate manual work.

Looking for a specific app to help streamline your business? Here are some examples and templates used by painting contractors to automate how work gets done.

The Painting Estimate app with Quick Checklist provides a simple way to total up the estimated cost for customer invoices before and after an interior or exterior painting job has been completed. Painting companies can customize the estimate template form to include the square footage of the areas to be painted, a list of services to be performed by the painting contractors, estimated gallons of paint to be used, specialty materials needed, labor and other details for the customer. The business can also add more specific details about the job as needed, including paint colors to be used and the number of coats to be applied.

The Painting Work Order Invoice with Dispatch mobile app is an easy to use tool for painting contractors and professional painting services. Track all customer details, capture basic painting services details, terms of service and calculate the final costs with the easy to use the work order form designed just for you. Additionally, the application also features Dispatch functionality, making it possible for scheduling managers to assign different jobs in the painting business to the right employee while in the field.

The Painting Quality Assurance/Quality Control (QA/QC) app provides a simple way for painting contractors and project managers to evaluate test methods, surface preparation, product application and other applicable project procedures.The visual inspection and evaluation of procedures helps ensure that painters deliver work that meets all project standards, and that the objectives and quality assurance guidelines are followed throughout the painting process. 

This Room Measurement Calculator with Dispatch Mobile App replaces the manual process of measuring rooms by hand and provides a wide variety of helpful features. The room measurements form app is perfect for painting companies who need accurate measurements about floor plans. Instead of using graph paper or a computer to chart out room measurements and add notes, the room measurement calculator app does it for you. 

The Painting Time and Material Form is an invoice template app (also exports as a pdf doc) which allows for any painting company or independent contractors to invoice a client for painting jobs completed.This service invoice form can be used by any painting firm that offer services that need to create an invoice (electronically or as a pdf doc) for customers or for billing clients for painting jobs. The form then has a final total painting price for all the services performed on the project, as well as signature fields for who prepared the final invoice, and who accepts it from the client. 

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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15 of the Best Inspection Apps in 2021

15 of the Best Inspection Apps in 2021

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The term mobile inspection refers to the process of using a mobile device or tablet to perform an inspection in the field. Companies are eliminating paper forms and instead relying on mobile technology in today’s digital era to perform job functions like inspections on a mobile device. 

The mobile inspection is performed by a technician in the field and the data is then automatically synced in real-time to the office or generated as a report for the customer. Given the remote nature of many inspection job sites, mobile inspections can also be performed offline. Using an inspection mobile app, the information can be collected offline and synced to the cloud once an internet connection is available again.

The best construction project management app should be simple to use and customizable for any business or use case. Here is what you need in order to have a best-in-class inspection app for your business:

  • Ease to use and adopt. The best inspection apps should be easy to use and easy for your entire staff to adopt into their workflows. No coding or advanced help from IT should be required with app development or customization, ensuring that you can quickly build inspection apps and see a fast return on investment.
  • Fast time to value. The best inspection apps should provide an immediate value to your organization. There should be clear processes to help you implement and get started with the app platform, with dedicated customer success teams to ensure your organization is getting value from the inspection app.
  • Secure and compliant. The best inspection apps will have robust security for cloud software and will be designed for compliance with HIPPA, GDPR, OSHA, and any other business-specific requirements to ensure data is processed and stored properly.
  • Data integrations and insights. The best inspection apps will integrate with other cloud apps that your business already uses. Analytics and reporting capabilities should be robust to provide business insights in real-time to inform smarter decisions for operations leaders.

When evaluating inspection apps and technology, be sure to take these factors into consideration to ensure that you have tools that can help you scale your business, automate key business processes, and enable your business to work more efficiently.

GoCanvas is a leading provider of inspection apps and forms for businesses across industries. Our expansive library of templates is a great place to start when looking for free templates to use for your next inspection. All of our mobile inspection apps are completely customizable and are built on our drag and drop interface that doesn’t require any coding to build apps. 

This article compiles a list of our most popular inspection apps available for businesses in 2021. You can also search the GoCanvas application store for more examples and templates. Follow the links below to see how it works or simply contact our team any time to learn more.

Property and Building Inspections

Vehicle Inspections

  • Pre-Trip Inspection App
  • Vehicle Inspection Mobile App
  • Free Fleet Inspection App

Construction, Manufacturing, and Job Site Inspections

  • Safety Inspection App
  • Heavy Equipment Inspection App
  • Forklift Inspection App
  • Ladder Inspection App
  • Manufacturing Material Inspection App
man holding tablet performing home inspection

Home inspection apps are used during real estate transactions to assess the state of a property. If you are in the business of performing home inspections, this app allows you to digitize the process of a home inspection. Dynamic checklists help to speed up the process and home inspectors only need to fill out the relevant sections of the form based on the house type. Use the dispatch feature to send out a worker in the field and automatically have a report generated for the buyer and for your office records.

Learn more about the GoCanvas home inspection app and get started for free.

Similar to the home inspection app, this property inspection mobile app is designed to assess the state of a property, specifically for landlords or management companies for their rental properties. This checklist inspection app allows property owners, managers, or landlords to easily check the condition of a residential rental property and record that it is in good condition for tenants. Digitizing this information makes it simple to create PDF reports that can automatically be shared with the tenant and the management team has a record stored in a central cloud location for easy access when needed. 

Learn more about the GoCanvas property inspection app and get started for free.

janitorial work station

Custodial inspection apps are used for janitorial services to denote which areas of the building were cleaned by staff. Using an inspection app can ensure that quality standards are met and simple checklists are helpful for remembering all areas of the building. Digitizing this information can help cleaning businesses to elevate their customer service experience, bring reports, invoices, and a digital record of work that has been performed.

Learn more about the GoCanvas custodial inspection app and get started for free.

Many companies in the hospitality industry leverage the GoCanvas mobile platform to complete their hotel room inspections. This simple app provides a checklist for cleaning crews to perform all of the necessary tasks for servicing guest rooms at a hotel. Managers and hotel management benefit from having this information digitized, giving them more visibility into their operations and helping to understand the overall condition and state of the hotel in real-time.

Learn more about the GoCanvas hotel room inspection app and get started for free.

Fire alarm and fire sprinkler inspections are common in buildings to ensure that all of the smoke detectors, sprinkler systems, and smoke alarms are in working order. This app allows inspectors to perform this inspection using a mobile device or tablet and a report is automatically generated with the results. This streamlines the process for staff and gives instant visibility into fire inspections for management and anyone else that needs the information.

Learn more about the GoCanvas fire alarm inspection app and get started for free.

This app is designed for pool inspectors and public pool managers so they can list safety violations, corrective actions taken, and document any required pool closures. The pool safety inspection app includes fields for a variety of details, including water chemistry, pool water cleanliness, equipment safety and more. Once the inspection is completed, the pool operator can instantly sign off on the results using a tablet or mobile device and have the records saved automatically to the cloud.

Learn more about the GoCanvas pool inspection app and get started for free.

HVACChecklist

HVAC inspections are needed to ensure the heating and air-conditioning systems are properly configured. This mobile app template includes important elements, including the HVAC ducts, air quality test, exhaust fans, testing for leaks and a thermostat check. 

As a building inspector or contractor, this inspection app simplifies the process for performing residential or commercial services and allows the entire process from work order, inspection, invoicing, payment, and reporting to be managed digitally. 

Learn more about the GoCanvas HVAC inspection app and get started for free.

The pre-trip and post-trip inspection is performed by drivers with CDL licenses to track details about their trucks and report any damage or improvements that need to be made before the vehicle can go out on the road. Digitizing this form allows commercial truck drivers and managers to ensure that the proper inspection has been performed and signed off digitally to keep an accurate record for management purposes.

Learn more about the GoCanvas pre trip inspection app and get started for free.

man holding the key to a new vehicle after inspection

The vehicle inspection app is designed for car dealerships to perform a pre-purchase inspection of a car. This mobile app is designed to digitize the inspection form that is used before vehicles are given to a new owner of a car. GoCanvas vehicle inspection apps can be customized to your needs and this template is a great way for car dealerships and business owners to manage the vehicle inspection process digitally.

Learn more about the GoCanvas vehicle inspection mobile app and get started for free.

Field inspector on ipad

For transportation companies that have a fleet management program, this inspection app provides a template that can be used for compliance, safety, and preventive maintenance. Managing this digitally allows fleet operations teams to gain greater instant visibility into their fleet with real-time reports.

Learn more about the GoCanvas fleet inspection app and get started for free.

Construction safety helmets hanging on the wall

Safety inspections are an important part of any construction project. This safety inspection app helps contractors and construction firms to ensure compliance with OSHA and perform regular safety inspections of job sites. The data collected from a safety inspection app can be used as part of the safety management program and other important programs like toolbox talks, job safety analysis, incident reports, and more can be managed through GoCanvas for a comprehensive digital safety solution.

Learn more about the GoCanvas safety inspection app and get started for free.

construction worker filling out near miss reports on phone

Performing heavy equipment inspections are important on the job site to ensure safety and prevent delays by having greater insight into your equipment. This inspection app provides a template that can be used on job sites and includes all of the important details for the inspection, including the date of safety inspections, issues found, and other relevant details.

Learn more about the GoCanvas heavy equipment inspection app and get started for free.

man using tablet on construction site for safety

Forklifts are commonly used in many different job sites. The GoCanvas forklift inspection checklist helps ensure safe operation and identifies areas where forklift maintenance may be required. The checklist template covers all areas of the electric forklifts, including fluid levels, tires, forklift trucks, forklift operator safety equipment and more. 

Learn more about the GoCanvas forklift inspection app and get started for free.

man carrying ladder on job site with safety vest

Ladder inspections are critical for job sites to ensure worker safety. Using the ladder inspection app on GoCanvas, you can make sure that all ladder equipment is in good condition and any damaged equipment is fixed before use. Use this in conjunction with the other GoCanvas safety apps to ensure that all aspects of the job site are compliant with OSHA and injuries and incidents are avoided.

Learn more about the GoCanvas ladder inspection app and get started for free.

This mobile app is designed for quality inspections when items arrive or they are taken out of inventory as part of the manufacturing operations. The app is designed as a quality control tool to be used from anywhere and have a digital report generated automatically to simplify the process for workers and eliminate tedious paper work.

Learn more about the GoCanvas manufacturing material inspection app and get started for free.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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The Ultimate Guide to Construction Contracts [Examples + Templates]

The Ultimate Guide to Construction Contracts [Examples + Templates]

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No contractor and no client should begin a substantial construction project without a contract. What does “substantial” mean, here?  First, that the complexity and duration of the project leave room for disagreements about the scope of the work. Second, that the amount of money involved for both the contractor and the client warrant legal protection.

The essence of a construction contract is often described as the contractor and client “being on the same page” about the project. That means the scope of work, timetable, payment, payment schedule, quality of work, penalties for late completion or late payment, and emergency situations.

Creating a contract with a client, and getting approval, take time. But it is safe to say no time is ever better spent on a construction project. What follows is a description of what a construction contract should include, why different types of contracts fit different projects, and some required details for any contract.

A construction contract, of course, is a legal document. It can be enforced in a court. It outlines the scope of a project, the agreed-upon payment, and how to handle unexpected developments. Because the contract states objectively what both parties agree on, it represents a layer of protection as important to the contractor as to the client. Every contractor has run into a demand for work, without additional payment, that was not included in the original plan and run into arguments about the schedule of payments.

A contract has two great virtues: 

  1. It enables the work to begin with the client and contractor “on the same page” about what has been agreed. 
  2. It defines the legal recourse of each party if during the project they are not on the same page.

There is no single type of contract for all construction projects. For example, a contract for a residential client will look different from a contract for a commercial client. But for any client, there are contracts with different structures that largely depend upon now payment is calculated. Here are the four most common:

Lump sum/fixed price: The client asks “How much will it cost?” and wants a single figure or lump sum for the entire project. This provides the client with an assured expenditure they are ready to accept; it provides the contractor with an incentive to get the project done fast, done right. But contracts allow for contingencies. What if the contractor finishes before or after the completion date? Is there an incentive for the former and a penalty for the latter? The contract should specify that.

Cost plus: This means that the client agrees to pay all costs of the project and, on top of that, a fixed amount or percentage of cost for the contractor’s profit.  Often, this is viewed as full protection for the contractor, but it also can produce a project cost that does not include a contractor’s “just cover myself for any problems” boost in the fixed price.  

Time and materials: In this type of contract, payment is tied to an hourly or daily rate charged by the contractor and actual costs for materials.  But consistent with the principle of a contract, clients pay additional, unexpected costs that arise during the project. One may be the contractor’s overhead or the contractor’s markup on materials the contractor obtains.

Unit pricing: Unit pricing contracts view the project in terms of measurable units—the type of task or its scope or work and the materials required.

The construction contract that is best for you, for the type of project, and for your client, depends largely upon how the contractor and the client want to structure payment.

Any type of construction contract for your project will have certain key elements:

Who is entering into this agreement? 

For the client, that means a name (or business name), phone number, email address, and the specific location of the property where the construction project will be taking place.

For the contractor, that means a name, business name, phone number, email address, company address, and any relevant license and insurance information.

Your contract both names the project–“Two-Car Garage with Second Story Studio”–and describes the scope of the work. The scope of work could be a description, with dimensions and other specifications. But a blueprint or other plan could be attached to the contract to pin down the scope of work. In that case, the attachment would be signed, as well, by the contractor and the client.

What is essential is the size, components of the project, and materials to be used. Again, that may require blueprints and other attachments.

Any required licenses and permits for the project must be specified.

Of the essence, in any project, is the expected time to completion. Make sure to include the starting date (when the contract goes into effect) and the projected completion date.

You should be clear about what happens if you cannot complete the project by the specified completion date. That means at least that you, as the contractor, inform the client and give a new projected completion date.

In any type of construction contract, you will want to include your cost estimate and the schedule of payments for the project. Of course, before reaching the contract stage, the client will want an estimate. If that is agreed, then it can be included in the contract.

No project ought to begin before payment of a non-refundable deposit.

The additional required payment should be tied to milestones in completion of the project.

And, lastly, the contract should include late fees to protect you, as the contractor, so that late payment of what is owed includes, for example, an interest rate to be paid on the balance due.

Because the contract requires you, as the contractor, to complete the work on a given schedule, you will need a clause that gives you the legal right to stop the work if the client fails to pay. At the same time, the clause will have to give the client the right to withhold payment if the project milestones are not reached on schedule.

Naturally, you will not “re-invent” the language of a contract. You will rely on one of the many templates available, now in digital form. Your construction contract template will include language that you need for protection against the unexpected. In other words, how will the work continue in circumstances beyond your control?

Such a clause outlines how you and the client will proceed if faced with a hurricane, earthquake, or drastic shortage of a given material. To some extent, this will depend upon your location and the possible exigencies. The standard language, or boilerplate, in most construction contract templates should cover this.

As projects proceed, ideas may change. Your client may want to make some changes or additions. This means enlarging the essential “scope of work” of the project. That, in turn, means changing certain elements of the contract. The contract must specify how that will be done. A “change order” agreement makes such changes in scope, and, of course, payment, easier to handle.

A client entering into a contract will need to know that you stand behind the quality of your work and will be responsible for correcting problems. A warranty clause addresses this issue by guaranteeing that for a certain period of time, you will correct any problems. Typically, the warranty period is one year. Contractors who do quality work will gain from offering this warranty, which addresses many vague client concerns and gets the project going.

Your contract with the client becomes official, legally binding, when both of you have signed and dated the contract.

You will want to choose a high-quality, flexible “template”–or standard form–for your construction contract app. This gives you a contract expressed in precise legal language into which to insert all the required specifications of your project.

You can download, print, and fill-in such a construction contract template, but, today, construction contracts, like so much business, are digital documents filled out via mobile forms and apps. They are readily adaptable to the specifics of your construction project and easily shared with your client for alterations.

Going digital helps to avoid the hassles of lost or misplaced paper contracts, and your digital version is saved automatically. For definite legal agreement, you have authorized digital signatures.

For the construction contract of any type that you need, your first step can be GoCanvas, where the forms you need at any step in the contractor-client relationship are available, can be modified, or can be created from scratch to suit your distinctive needs. Follow the links below to learn how GoCanvas can reduce your paperwork and make all your business documents more professional.

With the Prime Construction Contract app, general contractors, project managers and others in the construction industry have access to electronic versions of all building contracts in one location. Add details about the prime construction contract directly into the form, including design and construction planning costs, bid details, dispute resolution information, payment requirements, the scope of work, and more. All parties can sign off on the agreement once all requirements have been reviewed.

prime construction contract template and sample

The cost plus fixed fee contract app can be customized by the project owner or contractor, making it easy to manage all types of work and price details. Construction managers and general contractors can edit the total cost, manage the contractor price and add in their cost plus fixed fee details for the scope of work. Once the cost-plus fee contract has been completed, both parties can sign off on the details electronically.

Just about every element of a successful project in construction involves a project manager coordinating the various change orders and working directly with the general contractor to keep project team members on track with the work.

This construction project management app makes it easy to track all of the important construction contract details, including project owner contact information, general contractor name, pre-construction outline, task list, project milestones, and more. 

project management contract template

Similar to cost-plus contracts in construction projects, the time and materials contract template includes cost estimates and markup in the hourly labor rate in the Overhead and Profit section. In construction projects, it’s critical to stay on top of the details to ensure that projects stay within the scope of work, and in case there are questions down the road about the contract document and terms, the general contractor or the construction services provider.

time and materials contract sample

Under a cost-plus construction contract, the client agrees to reimburse the contractor for the direct cost of the work, plus a percentage of all costs incurred, to cover overhead and profit. Unlike a fixed-price contract, cost-plus contracts guarantee the contractor a fair return, while allowing for various changes in the scope of work. As a construction manager, use this form to efficiently establish cost-plus pricing for long-term contracts with multiple change orders. With this design-build contract type for an agreement, use this app to best assess the estimated cost or fee according to a percentage of completion.

cost-plus-percentage-contract-sample

We have hundreds of pre-built forms with a variety of features to fit all of your business needs. Discover more inspections in our Application Store.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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