3 Ways Going Digital Can Elevate Your Safety Plan

On-Demand: 3 Ways Going Digital Can Elevate Your Safety Plan

Safety and compliance are non-negotiables in high-risk industries. Practices like toolbox talks are a great way to reinforce basic training and keep your team up to date on the latest safety standards. However, effectively collecting and distributing this information presents its own challenges. Keeping your site safe and compliant shouldn’t be an obstacle to getting your work done.

In this webinar recording, we discuss toolbox talks and how GoCanvas can help you enhance their efficacy. We also highlight the top three ways GoCanvas can simplify your data collection, transfer, and analysis:

  • Accountability – Ensure documentation is accurate with
    quick, reliable data capture
  • Consistency – Stay informed with standardized forms
    and pre-populated checklists
  • Visibility – Enable real-time communication and
    operational oversight

Connie Leeper, Analytics Manager at GoCanvas, is joined by Jeff Southern of Orange County Waste and Recycling, a customer who has personally utilized GoCanvas to streamline the safety of his job sites – find out how it worked for him and how it can work for you.

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Recording: 3 Ways Going Digital Can Elevate Your Safety Plan

3 Ways Going Digital Can Elevate

Your Safety Plan

Webinar Overview:

Listen to Connie Leeper, Analytics Manager at GoCanvas, highlight the top three ways GoCanvas can simplify your data collection, transfer, and analysis. She is joined by Jeff Southern of Orange County Waste and Recycling, a customer who has personally utilized GoCanvas to streamline the safety of his job sites – find out how it worked for him and how it can work for you.

Check out even more resources

Three people in hard hats looking at a tablet.

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Your Pest Control Business: Create a Better Team in 4 Steps

Your Pest Control Business: Create a Better Team in 4 Steps

Your ability to compete and succeed in the pest control business depends on how well you manage your field workers. It’s no easy feat to manage employees when you can’t be there to physically supervise their work, but in your business, the stakes are higher because your employees work with potentially dangerous chemicals.

They must be knowledgeable in their use and storage; maintain proper documentation for regulators; and communicate effectively with your customers about what they’re doing in their homes and workplaces.

In our eBook, learn:

  • Four steps to effectively manage your field workers
  • How to ensure your techs are communicating effectively with sometimes-nervous customers
  • Tips on managing the reams of paperwork your techs generate and that you must maintain

Complete the form to access your copy.

Smarter, Faster, Safer: Improving Safety Compliance with Mobile Technology

Smarter, Faster, Safer: Improving Safety Compliance with Mobile Technology

Save Hundreds of Hours and Strengthen Your Compliance

Download our new ebook and you’ll learn all about:

  • The risk paper brings to your employees’ safety and compliance
  • Strategic insight into compliance technology
  • Real-life success stories, including how one company cut their safety inspections from 2 hours to 15 minutes
  • Major misconceptions around mobile safety inspections you need to know

Complete the digital form to access your free ebook.

Three Strategies to Help Mine Operators

The Key to MSHA Compliance: Three Strategies to Help Mine Operators

Learn the Secrets to Staying Safe and Productive

Whether you have a surface or underground mining business, evolving compliance is putting a larger burden of responsibility on your business than ever before. Learn how to keep your team safe and productive.

In this ebook find out answers to questions including:

  • What can you do to be ready for MSHA’s new requests and inspections?
  • What puts smaller mines at risk?
  • How do you create a culture of safety?
  • How the Best Field Service Companies Get Started with Mobile Apps

Complete the form to access your copy.

eBook Content: 5 Common Hazards in Oil and Gas Extraction and How to Address Them

5 Common Hazards in Oil and Gas Extraction and How to Address Them

Together, oil and natural gas are the world economy’s essential ingredients: They account for more than half of mankind’s energy supply, and oil essentially powers 100 percent of our transportation. 

Introduction

Oil and gas extraction is one of the highest-paid sectors in the United States — and, until recently, was one of the fastest growing. It brings thousands of jobs and millions of dollars to areas where oil and gas are found. And, in good times, it can earn hefty profits for investors. 

Oil and gas extraction also can be very hazardous. 

The oil and gas industry employs slightly over 400,000 Americans. While direct employment is lower than pre-pandemic levels, employment growth continues to accelerate as the industry experiences a sustained rebound in demand and production that started in 2021. Globally, the oil and gas sector is massive employer; one estimate indicates about 4 million people are directly employed. Many are working in jobs that are potentially dangerous. 

We’ve all read about the April 2010 Deepwater Horizon drilling rig explosion off the Louisiana coast. It killed 11 workers and injured 16 others while causing a massive oil spill in the Gulf of Mexico — the largest environmental disaster in U.S. history.

US Bureau of Labor Statistics (BLS) data indicates the number of annual worker fatalities in the oil and gas industry dropped to 78 in 2020 and 58 in 2021 as operations were curtailed during the COVID pandemic. While the drop in the number of fatalities is welcome news, the 2021 fatal injury rate of 9.8 per 100,000 FTEs is still 2.5 times than for private industry in general. 

Oil and Gas Industry Fatalities: 28.8 per 100,000 workers 7X Higher than the U.S. Average Highest in all industries. 

It’s worth noting that the oil and gas safety record has been improving for many years. But that doesn’t mean the operators and safety officers of oil and gas facilities can become complacent. 

First off, no company wants to run an unsafe operation — after all, no one should have to die or get hurt for his or her paycheck. 

As stated on the Occupational Safety and Health Administration’s website: “Oil and gas well drilling and servicing activities involve many different types of equipment and materials. Recognizing and controlling hazards is critical to preventing injuries and deaths.” 

Moreover, the oil and gas industry remains a magnet for budget-draining lawsuits, stringent federal regulations, antagonistic media coverage, and multibillion-dollar fines. 

It’s a hostile environment out there. 

Advanced technologies like digital processes and automation are making it easier and more cost-effective than ever to make your oil and gas workplace safer.

In this ebook, we provide a rundown of five common hazards in oil and gas extraction and show you the steps you can take by harnessing the power of advanced technologies to improve safety and reduce risk, helping avoid steep fines, sidestep costly litigation, and safeguard your employees, job sites, and assets.

Chapter 1: Vehicle Collisions

While explosions make the headlines, being on the road is the leading danger for oil and gas workers. According to the Centers for Disease Control, motor vehicle crashes account for 40% of oil and gas worker fatalities, some of which are caused by driver fatigue. That’s because so much of the process takes place on the road. Workers and equipment often must be transported long distances to remote well sites — and so must water, gravel, and chemicals for fracking operations, which puts more vehicles on the road than traditional drilling. 

“The growth of this industry is a big concern because it’s adding so many more trucks on the roads and its drivers don’t have to follow the same rules as others,” – Henry Jasny, a lawyer for Advocates for Highway and Auto Safety, in the New York Times.

While most commercial truckers must stop driving no later than 14 hours after their workday begins, oil and gas drivers aren’t required to count the time they spend waiting at a well while other crew members complete their tasks, which can stretch to many hours. 

The result? Exhausted drivers, who work very long days and then face a four-plus-hour drive home. In addition, lax standards can lead to vehicles in bad repair. And well sites are often in remote locations, meaning difficult drives on treacherous roads that are narrow and in need of repair themselves. These conditions create a dangerous working environment where driver fatigue interacts with the realities of work travel, leading to life-threatening accidents. 

And well sites are often in remote locations, meaning difficult drives on treacherous roads that are narrow and in need of repair themselves. 

NIOSH’s advice includes setting up safety programs to avoid driver fatigue, appointing a member of management to train drivers and maintenance crews, and creating a series of policies and checklists to enforce driver safety. 

Steps You Can Take 

Reducing roadway crashes might be the toughest part of your safety-related job. That’s because you have no control over roads and highways. However, you can still improve safety in this area. 

To get started, check out the guide to Work-Related Roadway Crashes: Prevention Strategies for Employers by the National Institute for Occupational Safety and Health. NIOSH’s advice includes setting up safety programs to avoid driver fatigue, appointing a member of management to train drivers and maintenance crews, and creating a series of policies and checklists to enforce driver safety. 

Mobile forms provide an effective and easy way to build driver safety checklists. You can also use forms to build inspection checklists to ensure the safety of your vehicles and to create vehicle accident reports. Drivers can complete these before setting out on the road (or if an incident occurs) and data is captured and can be accessed in real-time by management instead of waiting for a paper form to return from the field. 

Chapter 2: Struck-By/Caught-In/Caught-Inbetween

According to the latest BLS data, the majority of oil and gas industry worker fatalities are the result of transportation incidents or from being in contact with objects and equipment. 

Examples include a pipe bursting and workers being struck by the broken parts, falling tools hitting someone, hands being caught in a spinning chain, or someone being caught between a vehicle and a piece of machinery. 

Steps You Can Take 

Controlling these hazards starts with proper equipment installation and maintenance. In the drilling process, vibration and material fatigue are ever-present risks, causing materials to potentially break apart and fly toward employees at high rates of speed. So it’s imperative to regularly inspect equipment connections, check pressure gauges, use proper lubrication, and replace defective chains and wire ropes. 

In addition, employees must be properly trained in equipment use and situational awareness. They should be coached to wear required safety equipment at all times (like eye and face protection) and avoid loose clothing and other unsafe garments. 

Here’s where frequent, checklist-driven inspections are essential. Such inspections are vital for identifying defective or improperly installed equipment, monitoring equipment fatigue, tracking employee training, and confirming the proper use of personal protective equipment. 

Inspections of all types can be conducted most efficiently by using mobile forms. There are pre-built templates customized specifically for your industry such as the Oil and Gas Rig Derrick and Substructure Inspection mobile form. Similar forms are available for just about every area of your well or rig — and all can be tailored to meet your specific needs and requirements. 

To learn more about safety and inspections, you can also visit OSHA’s Crane, Derrick, and Hoist Safety page

Chapter 3: Fire and Explosions

Fires and explosions are constant risks for the oil and gas industry. After all, well gases, vapors, and hydrogen sulfide are all combustible. And electrical equipment, welding tools, and even lit cigarettes provide plenty of potential ignition sources. 

BLS data indicates that, in 2021, mining industries (including Oil and Gas) accounted for 10% of all fire-related deaths in private industry. 

With the growth of fracking, where drilling occurs in more densely populated areas, public concern over potentially catastrophic explosions has increased. Safety advocates note that such accidents don’t just threaten the lives of oil and gas workers — they jeopardize all those who live nearby. And that’s no small number: Recent analysis examined the characteristics of the 18 million Americans living within one mile of active oil and gas wells and found there are certain states with around 20% or greater of the population within one mile of a well. 

Steps You Can Take 

When developing your fire prevention and control plan, consider a two-pronged approach, as laid out by the United Kingdom’s Health and Safety Executive energy division. Passive protection prevents escalation of the fire by separating fire risk areas and shielding critical structural areas (temporary refuge and escape routes). Active protection generally requires human intervention to initiate, such as water deluge and foam systems. 

BLS data indicates that, in 2021, mining industries (including Oil and Gas) accounted for 10% of all fire-related deaths in private industry. 

To protect your employees and others from fire, start by taking a big-picture look at the safety design of your rig or well (passive protection). Are you using thermal protection to restrict the rate at which heat is transmitted in the event of a fire? Have you separated fire risk areas in order to better contain a potential blaze? 

Then turn your focus to safety training and equipment maintenance (active protection). Develop stringent safety requirements for hazardous materials handling and storage, and make sure all equipment is regularly inspected and repaired. 

Some areas of your rig, like gas chambers, oil tanks, and electricity rooms, are always under the threat of fire. So those areas should be under constant surveillance and inspected frequently. Mobile forms, such as Drilling Rig Inspection Checklist – Fire Protection Form Template, can be very helpful for creating inspection regimens. 

Fire accidents are highly unpredictable, start in an instant, and can spread in seconds. So employee safety training is critical. Make sure your employees are familiar with your firefighting strategy by running fire drills frequently. And be sure to install extinguishers and other safety equipment in fire-prone places. 

Mobile forms, such as Drilling Rig Inspection Checklist – Fire Protection Form Template, can be very helpful for creating inspection regimens.

Chapter 4: Falls

Of all the safety hazards in oil and gas, falls are one of the most common causes of fatalities. According to the CDC, about 66 percent of the workforce employed by drilling contractors and well-servicing companies spend much of their time working at elevations, and the “misuse or non-use of fall protection systems make fall injuries a significant hazard.” 

While harness failure is the leading cause of injuries and deaths from falls, slippery conditions also present risk. Workers can also fall from platforms, fall out of pickup truck beds, and have ladders or guardrails fail on them. Or they can simply trip. 

Steps You Can Take 

Consider surveying your employees who work at elevations to explore the factors that influence their use of fall protection equipment. Based on the feedback you receive, you may discover some factors you can modify to improve compliance rates and keep your workers safe. 

Of course, it’s crucial for employees to take responsibility for protecting themselves and their colleagues from falls. Elevated workers should inspect their harnesses regularly — and wear helmets, slip-resistant boots, and other safety gear. 

About 66% of the workforce employed by drilling contractors and well-servicing companies spend much of their time working at elevations, and the “misuse or non-use of fall protection systems make fall injuries a significant hazard.” 

Informed employees are safer employees, so make safety training an important part of orientation.

You should also install warning signage where needed, regularly inspect guardrails and stairs, and inspect ladders every time they’re used. It’s also important to prevent spills when possible and to quickly clean up spills that do occur, to avoid creating a slipping hazard. 

By developing safety regulations and consistently enforcing them, and by providing regular safety training for all employees, you can go a long way toward preventing injury-causing falls.

Stay on Top of OSHA Regulations 

Make sure you and your employees are following all of the newest OSHA guidelines. These resources can help:

Chapter 5: Confined Spaces

Oil and gas workers are often required to access tight spaces that present unique dangers. 

These confined spaces include: 

  • Storage tanks 
  • Process and reaction vessels 
  • Boilers 
  • Ventilation and exhaust ducts 
  • Tunnels and pits 
  • Pipelines 

While these spaces may be large enough for workers to enter, they are not necessarily designed for people. In confined spaces, oil and gas workers can be exposed to hazardous chemicals, flammable gases, extreme heat, or exposed live wires. Workers run the risk of being unexpectedly engulfed, and asphyxiation can be an ever-present risk. 

Steps You Can Take 

According to OSHA regulations, confined spaces that contain or have the potential to contain a serious atmospheric hazard must be classified as permit-required confined spaces, tested prior to entry, and continuously monitored. For other factors that would require you to get a permit for a confined space, check out OSHA’s website. 

Confined spaces should be equipped with ventilation hoses to provide air and exhaust hoses to suck out toxic vapors. Safety-inspected guardrails and ladders might also be needed to prevent falls. And be sure that any worker who enters confined spaces is properly trained and equipped. 

Keeping workers safe in the field is easier than ever with the use of mobile forms. You can download pre-built, customizable inspection checklists for mud pits, petroleum storage tanks, pipelines, and more. 

Of course, these 5 common hazards aren’t the only dangers faced by oil and gas extraction workers. 

Most oil and gas rigs release high concentrations of hydrogen sulfide gas, and almost all hydrofracturing sites use fracking silica (sand). Both pose potential respiratory dangers. Hazardous levels of hydrogen sulfide can cause paralysis, leukemia and other cancers, and death. And silica exposure can lead to lung diseases. To avoid acute and long-term health issues, rig and fracking workers must be diligent about wearing the required eye, face, and respiratory protection masks.

Emergency Planning and Training 

All of these dangers — and others, such as exposure to radioactive material, heat extremes, machinery failure, and harmful noise levels — can be controlled with proper planning, training, and strong safety inspection plans. 

Any plan has to start with an evaluation of the hazards at your worksite. Many companies within the oil and gas industry use the Job Safety Analysis (JSA) process to identify hazards and find solutions. 

To avoid acute and long-term health issues, rig and fracking workers must be diligent about wearing the required eye, face, and respiratory protection masks. 

In a JSA, you focus on a specific task and then break down its components — from task to task and even movement to movement within each task. Then you identify hazards that can occur during each step. Finally, you decide how to reduce those dangers. 

Once you’ve completed a JSA and put together a safety plan, focus on training your employees. OSHA offers many training courses on safety and health hazards. Other courses are available through trade associations, such as the American Petroleum Institute, and through various companies, such as Honeywell Analytics’ flame- and gas-detection classes. 

The International Association of Drilling Contractors is developing a database of knowledge, skills, and abilities that workers need to master in order to be competent in different rig positions. Once this database is completed, you’ll be able to type in a worker’s job title and type of rig, and then receive a list of what the worker should be competent in to safely perform the job. 

It’s important not to neglect the safety of contractors and temporary workers. A recent NIOSH analysis of deaths and injuries in the industry concluded that these workers should be as well trained as your full-time employees. 

The bottom line is that when it comes to safety, emergency planning and training are critical.

GoCanvas customizable mobile forms, which can be built from scratch or based on standard templates, help you create forms that standardize procedures to safeguard employees, worksites, and assets.

Conclusion

While there are plenty of hazardous activities at any oil or gas extraction site, those dangers can be managed and prevented. 

Accident rates have dropped steadily since the 1990s, as the industry has made huge strides in safety improvements — by increasing automation and by providing frequent and thorough safety training. 

That said, the only way oil and gas industry leaders can continue this positive trajectory is to be constantly vigilant about safety. 

That’s where the power of advanced digital technologies helps businesses improve safety and reduce risk. 

Customizable mobile forms, real-time data collection and business insights, and automated workflows supported through a cloud-based platform eliminate tedious, manual processes and provide visibility into worksite operations.

For example, safety procedures can be standardized through mobile forms workers can access from anywhere and data and reporting on job site conditions can be captured and shared in real-time to support business decisions. Together, these solutions help businesses identify and reduce risks, resulting in tangible time and cost savings. 

GoCanvas offers digital and automated safety compliance and asset management solutions to help you make your oil and gas worksites safer and reduce risk. Our solutions are customizable, and we are dedicated to your success, partnering with you to scale your business.

Ready to Rethink How You Work?

GoCanvas has helped a variety of businesses across multiple industries transform their safety processes and rethink their efficiency, ultimately saving them money. Why not do the same? Reach out to one of our experts today to kickstart your process revolution.

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How To Prepare for an OSHA Safety Inspection

How To Prepare for an OSHA Safety Inspection

Plenty of owners of small- and medium-sized businesses find the prospect of having an Occupational Safety and Health Administration (OSHA) inspection scary, especially since the agency is now inspecting businesses from bakeries and liquor stores, to construction companies, tire stores, and performing arts companies.

But you can be ready for OSHA.

Knowing what to expect, and using some easy-to-use technology, can help even small- and medium-sized businesses without large safety budgets feel like they are equipped if OSHA comes calling. This article will cover four steps you can take to prepare for OSHA inspections, and avoid fines and violations.

  1. Understand OSHA’s inspection priorities and most-cited hazards
  2. Develop safety checklists unique to your business
  3. Put an OSHA inspection plan in place
  4. Know what to do on inspection day — and after

OSHA inspection planning is critical for almost every type of business. Continue reading this article for our guide to OSHA Safety Inspections.

While OSHA doesn’t break down its more than 70,000 or so annual inspections by industry, it does offer a list of its top 10 most-cited violations. Think of these as “trouble spots” you should concentrate on addressing. In 2020, these were the top 10 most frequently cited standards by OSHA. 

  1.     Fall Protection—General Requirements (§1926.501): 5,424 violations
  2.     Hazard Communication (§1910.1200): 3,199 violations
  3.     Respiratory Protection (§1910.134): 2,649 violations
  4.     Scaffolding (§1926.451): 2,538 violations
  5.     Ladders (§1926.1053): 2,129 violations
  6.     Lockout/Tagout (§1910.147): 2,065 violations
  7.     Powered Industrial Trucks (§1910.178): 1,932 violations
  8.     Fall Protection—Training Requirements (§1926.503): 1,621 violations
  9.     Personal Protective and Life Saving Equipment—Eye and Face Protection (§1926.102): 1,369 violations
  10.     Machine Guarding (§1910.212): 1,313 violations

Three out of the top 10 most-cited violations — fall protection, scaffolding, and ladders — involve construction standards. Not surprisingly, the construction industry remains among the industries most frequently inspected by OSHA.

The agency can’t possibly inspect all 7 million workplaces that it covers. Here is how OSHA decides where to go:

  • Referrals or tips. Hazard information reported by government agencies, nonprofits, the media, and individuals often prompts an investigation.
  • Employee Complaints. Employees can request anonymity when filing complaints and such allegations often warrant OSHA follow-up.
  • Follow ups. OSHA frequently conducts follow-up inspections to previous visits, so stay prepared.

OSHA may have issued you a “checklist” when you opened your business, but that’s just a starting place.

That’s because the agency’s inspectors additionally develop their own policies for specific industries via the “General Duty” clause. They can then use it to cite workplaces for violations of regulations that aren’t written down. And they do it. It’s clear that as a business owner, you can’t simply follow OSHA’s safety checklist and take a nap.

You’re responsible for creating and maintaining your own safety checklists and procedures specific to your industry and workplace – and then for keeping those checklists up-to-date and following them.

  • Start with what OSHA delivered to you
  • Take a look at the most cited violations list
  • Inspect your workplace to find any other potential violations that might likely occur
  • Create more than one checklist – one for the front office, and other for the primary worksite itself

Then get employees from each area to take turns checking for and recording any hazards they encounter on a regular basis – some items only monthly, others every day. (You’ll want to develop safety inspection calendars to guide inspection efforts in each area.)

Now, this is where mobile application technology comes in.Moving from paper checklists to mobile apps, which can be customized to your company’s unique and varying needs, can make your OSHA compliance efforts much easier and more effective.With mobile checklists, you:

  • Enter data in real time and that data is not only stored in the cloud, but can be immediately shared with a supervisor or manager, minimizing response times
  • Create a variety of inspection checklists for various tasks and sites – all accessible from a smartphone or tablet
  • Update your mobile apps as OSHA guidelines evolve and change to reflect changes and immediately deploy the information across your organization
  • Your mobile checklists are not only more flexible than the paper versions, ensuring that your business is in compliance with the latest regulations, but employees will never again have to drag around a big binder while doing a self-inspection or making copies of paper checklists.

Mobile data will also offer insight into:

  • What are your common problem areas?
  • Which of your safety procedures are redundant?
  • Which employees are completing safety checks regularly?
  • Which team members are wearing the proper protective clothing and equipment?
  • Which employees are safety leaders? Safety violators?

Now that you’ve made your checklists and safety self-inspection calendars, you have to prepare for the inevitable:the day an OSHA inspector shows up. What happens and what do you really need to be ready for?

First, you need to put together a day-of-inspection plan. Doing so will give you some control over the OSHA inspection, make a good impression on the inspector, and – most importantly – result in fewer violations. Assemble an inspection team, including:

  • Representative from management. A member of senior management or your dedicated safety officer. He or she is charged with recording everything that happens, making decisions about where and what the inspector can observe, and answering questions.
  • Photographer. Always photograph everything the OSHA inspector photographs.
  • Document controller. To have access to all the documents the inspector might request. This is where mobile form apps are extremely useful. Your document controller will be able to access everything he or she needs with a few swipes of a tablet.
 

Due to changing priorities and regulations, OSHA may shift its focus to any business or industry at any time. It’s important to prepare your team in advance and here are a few tips:

  • Practice Interview Questions. Prep your team for likely employee interviews and understand your rights. They should answer questions specifically and truthfully, but not volunteer any additional information.
  • Hold Surprise Inspections. Try to make these mock inspections as true to an OSHA inspection as you can. Get pushy: For instance, “demand” documents that your team members aren’t supposed to give up.
  • Create Mobile Checklists in Advance. Use mobile checklists to help you prepare for OSHA inspection day. Besides self-inspection checklists, mobile apps can help you create your inspection plan, manage “surprise” inspections, and organize all those regulatory documents.

Make sure you understand what rights your team has if the OSHA inspector arrives and be sure to test your team’s knowledge in advance.

No matter how well you prepare, OSHA might find something that you need to correct. But with proper preparation, you’ll be much less likely to be cited for serious violations. Most importantly, you’ll have a strong system in place to keep your employees safe and free from workplace hazards.

By tapping into the power of mobile apps and cloud-based technology, you can ensure that your business is more than ready to welcome OSHA inspectors when they come calling.

By using mobile apps to create safety checklists, analyze your business’ safety program and trouble spots, and implement corrective action, you’ll avoid injuries and safety violations — keeping you off OSHA’s radar in the first place.

GoCanvas has a wide variety of OSHA mobile apps that can help make your business safer. Get in touch to find out how cloud-based data collection can take your OSHA compliance efforts to an entirely new level.

GoCanvas has a wide variety of OSHA mobile apps that can help make your business safer. Get in touch to find out how cloud-based data collection can take your OSHA compliance efforts to an entirely new level. 

Easy-to-use software. Creating checklists to inspect and regularly record hazards and correct them can keep you clear of fines. Making those checklists mobile keeps data at hand and accurate.

Accessible documentation. Mobile apps ensure that the appropriate people have access to important documents in real time and employees know their roles in case of an audit.

Improve safety compliance. In the majority of cases, OSHA’s inspections are not announced in advance. You have to be prepared at all times and mobile apps like GoCanvas can help to ensure compliance and lower your risk.

Sign up for your free trial of GoCanvas today or contact our team to learn more about GoCanvas for Safety Compliance.

3 Key Benefits of Software for Mobile Forms

Still not sure about moving to software for capturing form data? Here are some of the key outcomes companies have seen when implementing software platforms for mobile data:

  • Increase Productivity. Mobile forms can improve annual productivity by 28% and show an ROI in 6 months.
  • Cost Savings. A company can lose hundreds of hours in manual data entry. Mobile forms save an average of $40,000 in year one.
  • Lowered Risk. Companies that implemented mobile form software report that they have reduced their risk and liability by 18%

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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Complete Guide to Vehicle Inspection Forms

Complete Guide to Vehicle Inspection Forms

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A vehicle inspection form is used to document the condition of a vehicle. These forms have many different uses, both for personal vehicles and companies that operate commercial vehicles or fleets. Different types of vehicle inspection report forms will have different fields used to assess the vehicle based on the goal of that inspection. For example, a pre-trip inspection will look for safety concerns before operating a vehicle on a trip, whereas a multi-point inspection will provide a greater level of detail if performed only on an annual basis.

Typically a vehicle inspection form is used by a licensed inspector or mechanic to give an official assessment of the vehicle. However, there are also vehicle inspection forms that can be used by individuals or drivers to ensure the safety of their vehicles. 

Whatever your goal is for a vehicle inspection form, consider searching the GoCanvas website for all vehicle inspection forms. With thousands of forms, you can get started with one of our pre-built templates rather than creating your own from scratch.

Once the data is collected in the vehicle inspection form, it’s common for the information to be presented as a vehicle inspection report. A vehicle inspection report will document the findings from the inspection and make any necessary recommendations needed for the maintenance of the vehicle.

One benefit of using inspection software is the ability to streamline the data collection and reporting process. For example, a digital vehicle inspection is performed by a technician using a tablet device to rapidly collect information on an easy-to-use digital checklist. The inspector can upload photos, insert recommendations, and sign digitally. Once the inspection is complete, a branded PDF report can be generated to send to any stakeholders or clients to have for their records. 

GoCanvas provides inspection software and forms that can be used by your business to perform vehicle inspection checklists in the field. Using a mobile form on a tablet, inspectors can use the software to perform faster inspections and your office can have an instant report generated to the cloud and shared via email. 

Why use GoCanvas?

Companies are switching to GoCanvas to eliminate paperwork and cut down on manual, time-consuming processes such as annual vehicle inspection reports. If you need to perform many inspections to scale your business, consider leveraging software like GoCanvas to increase efficiency and eliminate the use of inspection sheets. A recent survey from GoCanvas customers found that they are able to:

  • Shorten the time to receive completed forms by 55%
  • Increase the amount of work completed by 24%
  • Increase the amount of time spent manually re-entering form data by 29%

You can get started for free with any of our vehicle inspection forms or you can contact our team here to learn more about our software for vehicle inspections and more. 

As we mentioned in the article, there are many vehicle inspection forms. In the next section, you will find a complete list of the top forms used for vehicle inspections. Here are some of the common areas of a vehicle inspection checklist:

  • Brake system
  • Coupling devices
  • Exhaust System
  • Fuel System
  • Lighting Devices
  • Safe Loading
  • Steering mechanism
  • Suspension
  • Frame
  • Tires
  • Wheels and Rims
  • Windshield Glazing
  • Windshield Wipers

Looking for a specific vehicle inspection form? Here are some examples and templates you can use to get started. Follow the links below to find the inspection forms and you can use the GoCanvas app builder to easily customize your vehicle inspection forms depending on your needs. Our no-code builder allows you to drag and drop form fields into the designer, giving you a simple way to create vehicle inspection forms for any need. Here are 8 common vehicle inspection form examples and templates to work from:

#1. Annual vehicle inspection form

The easy-to-use safety inspection app is perfect for annual vehicle inspections of fleet cars, commercial vehicles, rental car inspections, and more. The customizable electronic inspection form covers important car inspection details that should be covered by the driver or inspection team, including the motor, safety features, wheels-rims, frame, brakes, tires, steering mechanism, and more. 

Access the template here.

#2. Multi-point vehicle inspection form

The easy-to-use vehicle multi-point inspection app can be used for a variety of tasks, including pre-purchase inspections, vehicle insurance inspections, and dealership inspections, and as part of a general preventive maintenance program.

Access the template here.

#3. Commercial vehicle pre-trip inspection form

The Commercial Vehicle Pre-Trip Inspection Checklist mobile app is designed to test your ability to check a variety of commercial vehicle safety equipment and vehicle components. This ensures that drivers, vehicles, and products reach their destinations safely.

Access the template here.

#4. Daily vehicle inspection form

This Daily Vehicle Inspection Report Mobile App includes the minimum information to be recorded on a daily vehicle inspection report and can be used as a daily log of mandatory safety inspections. Use this vehicle maintenance tool to best monitor your commercial motor vehicle’s windshield, tires, wipers, power steering, parking brake, and more to identify any deficiencies.

Access the template here.

#5. Used Car Inspection Checklist Form

This thorough and extensive pre-purchase vehicle inspection form app makes sure that car inspection technicians conduct all the necessary inspections and repairs during the inspection process before giving motor vehicles to their owners.

Access the template here.

#6. Forklift Safety Inspection Form

This forklift inspection checklist helps ensure safe operation and helps identify areas where forklift maintenance may be required. This forklift inspection checklist covers all areas of the electric forklifts, including fluid levels, tires, forklift trucks, forklift operator safety equipment, and more. Once the form has been completed, the app saves the checklist for your records.

Access the template here.

#7. Fleet Vehicle Inspection Form

As an important component of a fleet management program for a fleet manager, this preventive maintenance checklist app includes a detailed driver vehicle inspection report that promotes driver safety and vehicle integrity by identifying necessary repairs. Use this checklist template app for industry standard compliance, safety, and preventative maintenance through solutions based on real-time tracking and observations. 

Access the template here.

#8. DOT Vehicle Inspection Form

If your company hires drivers of commercial vehicles, you will want the DOT Driver Vehicle Inspections Mobile App available for everyone on your team. This digital checklist or pre-trip inspection form gives the driver assurance their company vehicle is safe for driving – or they can make a note of a maintenance issue.

Access the template here.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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The Guide to OSHA’s Construction Safety Regulations

The Guide to OSHA’s Construction Safety Regulations

Save Lives, Save Time

Prioritize the Most Common Construction Hazards

Construction sites are full of hazards. While you can’t dismiss a single safety aspect on your site, you need to use your time wisely — and prioritize the hazards that cause the most harm. 

Stay on Top of Regulations

Knowing and defending against every risk presents a serious challenge, but the high safety stakes and legal ramifications make compliance mandatory. Learn the three tips that can help you stay on top of the regulations.

Embrace Technology to Make Compliance Easier

Today, technological innovations have emerged to help construction professionals keep up with relevant OSHA regulations more efficiently. But technology budgets are lower in construction than any other industry. Discover the tools, including OSHA apps, that are saving companies hundreds of hours.

Complete the digital form to access your free ebook.

eBook Content: 3 Ways Mobile Technology Can Help in Roadway Construction Repair

3 Ways Mobile Technology Can Help in Roadway Construction Repair

Introduction

In the most recent “report card” on America’s infrastructure (2017) issued by the American Society of Civil Engineers (ASCE), the country’s infrastructure “GPA” was a dismal D+. The nation’s roads earned a “D,” while bridges fared not much better with a C+

Safety Improvement Program, which places a priority on widening lanes and shoulders and adding or improving medians. Congress is continuing to build upon the Surface Transportation Act with the Surface Reauthorization Act of 2021, which granted an extension on the work performed by the US Government.

Upgrading U.S. roadways has become a national imperative — which is welcome news for those in construction and related industries. 

While an uptick in business means a boost to your bottom line, it also brings new and pressing issues.

This ebook offers 3 ways mobile technology can be tapped into to improve worker safety, regulatory compliance, and equipment repair and maintenance on the nation’s highway construction projects.

Chapter 1: Improving Work Zone Safety

Each year, more than 857 workers are killed and more than 44,000 are injured in the highway and street construction industry, according to workzonesafety.org, a project of the Federal Highway Administration, American Road and Transportation Builders Association, and other parties. The Centers for Disease Control and Prevention report that the number of fatal work-related injuries at road construction sites averaged 124 per year, and from 1982 through 2019, 28,636 individuals (about 774 per year) lost their lives in work zone crashes. 

Since the peak year of 2002 – when 1,186 died in construction and maintenance zones – the number of deaths declined steadily to an average of 591 from 2008-2014, then increased to an average of 782 from 2015-2019. The industry can do better. Technology can help you assess workplace hazards and make crucial safety investments before accidents happen.

857 workers killed and 44,000 workers injured in the highway and street construction industry each year 36% Fatal Crashes in work zones have DECLINED by 36% since 2005.

Where Do Accidents Occur?

Of work zone fatalities in recent years that befell workers, almost half (48 percent) were runovers/backovers, most often by dump trucks, in 2019, nearly one-quarter of all fatal work zone crashes involved rear-end collisions.

Although this figure is less than the previous year, by 4%, this improvement was offset by an increase in fatal work zone crashes that involved speeding. Persons on foot and bicyclists also saw a significant increase (21%) in work zone fatalities in 2020, relative to 2019.

Here are some tips: 

  • Develop an internal traffic control plan that limits access points to the job site and reduces the need for heavy equipment to back up. 
  • Be familiar with your most commonly used heavy equipment’s Blind Area Diagrams; the National Institute for Occupational Safety and Health (NIOSH) publishes these for dump trucks, backhoes, dozers, rollers, and more. Share (and post) these diagrams with your crews and develop safety plans to keep workers out of blind spots. 
  • Definitely make sure your trucks’ backup alarm systems are actually functioning. It seems like a no-brainer, but the lack of an alarm system was responsible for about 1/6th of recent backup fatalities. Those were totally preventable deaths.

It may surprise you to learn that more workers are killed by other construction vehicles than by the driving public.

What Are My Regulatory Responsibilities? 

In addition to taking common-sense steps to protect your employees, you also need to follow OSHA guidelines if you want to avoid an expensive citation. OSHA’s regulations for work in traffic areas are laid out in 29 CFR 1926 Subpart G; they cover such basics as requiring workers to be trained for how to move in traffic, requiring temporary traffic barriers, and requiring high-visibility safety vests or clothing. Flaggers have extra responsibilities — they must be trained in traffic control procedures and be able to perform under stress.

How Can Mobile Help? 

Checklists, an under-appreciated tool, are a great way to make sure you haven’t forgotten a crucial safety item in your work safety zone. And using a mobile checklist means that it’s always at your workers’ fingertips, and the information gathered is automatically stored in the cloud. You’ll be able to easily access and analyze this data to spot potential trouble areas — and prevent accidents before they happen.

With mobile checklists, you’ll be able to easily access and analyze data to spot potential trouble areas — and prevent accidents before they happen.

Start with a basic Personal Protective Equipment checklist and customize it to your needs. Or try one of the many mobile forms for paving and concrete workers, such as the Safety Checklist for Roadwork, Equipment Tracking, and more. Regular testing of equipment is important, too. A mobile checklist can help you inspect every aspect of a vehicle quickly and safely, so you can get back to work as soon as possible.

Chapter 2: Ensuring Compliance with Federal and State Regulations

When it comes to roadway and bridge repair/ construction, your business has to comply with no small number of regulations, including those from OSHA, noise regulations, and even state or local permitting laws. Many of these laws and regulations are straightforward and common sense. But of course, not everything is that simple.

Construction vs. Maintenance — What’s the Difference? 

Understanding whether work is “construction,” and subject to OSHA’s Construction Standards, or “maintenance,” subject to general industry standards, is essential to ensuring compliance.

For instance, according to the law firm Sherman & Howard, a 2010 OSHA regulation covering cranes and derricks applies to cranes used in construction work, but not when the same equipment is used in general industry work.

Another example: If the work is considered maintenance, confined spaces are extensively regulated by OSHA’s Confined Space Standard, which requires strict signage and ventilation procedures. But jobs defined as construction have only minimal requirements.

Unfortunately, OSHA doesn’t make it easy to distinguish between the two. The agency doesn’t take into account the nature of your business (i.e., construction companies can perform maintenance and maintenance companies can be engaged in construction), what you call it (work you call “roadway maintenance” is probably actually construction), or whether the work is performed in-house, by a general contractor, or a subcontractor.

Nonetheless, Sherman & Howard explains that in many cases it’s not too tricky to determine which category the work falls under, and many employers’ standards exceed all OSHA requirements anyway. 

In those cases where it’s unclear which standard applies, you should refer to OSHA’s resources on the matter, or consult a safety consultant or attorney. 

Keep the Noise Down 

Depending on where the project is located and what other activities are nearby, you may have to work on mitigating the noise coming from your equipment. 

Building a logging road in an otherwise empty forest requires no noise mitigation; ditto with building roads in already noisy areas filled with bus yards, utilities, etc. 

Areas near bars, hotels, and restaurants are less noise-sensitive than daycare centers, hospitals, and schools, which are in turn less noise sensitive than campgrounds, parks, churches, and other places of worship, and so on. 

The Federal Highway Administration’s Construction Noise Handbook has some tips for noise mitigation, such as constructing noise mitigation barriers before building anything else, using supplies on hand that must be stored, like earth, to mitigate noise, and scheduling noisy work concurrently with other noisy work, so as to get it all done at the same time. 

The FHA also required each state to update its own noise codes, so check with your state’s transportation department to learn about which noise regulations apply to where you work. 

How Can Mobile Help?

Using individualized checklists can help you ensure compliance with all federal and state regulations. And to tackle the noise issue, GoCanvas has a self-assessment that can be completed quickly on any mobile phone or tablet, saving you paperwork trouble (and saving your employees’ hearing).

Chapter 3: Improving Inspection and Maintenance Compliance

Any safe, well-run, and profitable road construction project benefits from regular inspections. Conducting your own means you won’t be caught by surprise if your state’s transportation department drops in for an inspection. Regular inspections aren’t just about “gotcha” violations. A good inspection team will help you keep your project safer for both the driving public and your employees.

A good inspection team will help you keep your project safer for both the driving public and your employees.

Some items you may want to take note of:

  • General information such as project type, duration, location, contact information 
  • Traffic mobility 
  • Signage 
  • Arrow board/message signs/Automated Flagger Assistance Devices (AFAD)/ temporary signal 
  • Channelizing devices 
  • Positive protection 
  • Pavement markers and striping 
  • Flagging (PPE, position, motorist direction, escape, etc.) 
  • Work area traffic conditions and hazards
  • Law enforcement positions and activities (if applicable) 

A mobile form can help you with your inspections and ensure proper documentation, secure and safe in the cloud, should you ever need to produce it. GoCanvas’ Work Zone Traffic Management Mobile Form Template, for instance, allows you to analyze your work zone, and inspect protective devices and your temporary traffic management plans. You’ll be able to capture a snapshot of any possible issues immediately — and submit audit results with just a tap.

Be Ready For OSHA 

Stay on top of OSHA safety regulations and know exactly what you need to do to prepare for an OSHA inspection with these guides. 

A mobile form can help you with your inspections and ensure proper documentation, secure and safe in the cloud, should you ever need to produce it.

Inspections For Your Equipment 

Regular inspections of your equipment are also important. Making sure everything is running properly and has been securely and safely installed and is regularly maintained is a part of keeping your employees safe. Regular inspections also help prevent breakdowns and keep your business on track and profitable. 

Using a mobile form checklist helps ensure your maintenance efforts are consistent and can be done on the spot with an individual’s mobile device, not just “when we get around to it.” Following your equipment’s suggested maintenance schedule can help prevent damage to machines and keep everything running (and keep your business productive). Here again, using a mobile form checklist makes your paper trail digital and much easier to retrieve.

What’s the Big Picture? 

Consider setting aside time to think beyond just changing fluids and replacing worn parts with bigger-picture maintenance items. Equipment-maker, Tracey Road, suggests going over a number of items:

  • Operator training: If you have a new piece of technology but it’s being driven “the old way,” you’re not getting the full benefit of the new purchase Your Guide to OSHA’s Construction Safety Regulations.
  • Technician training: If you operate an in house shop, your techs need ongoing training to learn about the newest equipment.
  • Scheduled maintenance Planning ahead ensures you can take items out of service on your schedule.
  • Components: Can you negotiate a price discount from your supplier by buying in bulk? 
  • Fleet sizing: Do you have vehicles that are sitting unused? A digital inventory will help you determine if you can replace two smaller machines with one larger one or just dispose of unused assets.
  • Disposal: Is it time to unload an underperforming asset? If you use mobile technology to track each machine to compute average productivity and costs per hour, you can identify equipment that is costing too much and should be replaced.

Conclusion

Given the nation’s aging infrastructure, there is an ongoing and growing need for road and highway maintenance and repair, which is great news for construction and repair companies.

By tapping into mobile technology, you can keep your workers safe, remain in compliance, and ensure the quality and performance of your work crews.

With all that new business comes a need to be hyper-vigilant about safety and complying with federal and state regulations. Conducting regular inspections of your worksites and equipment can ensure that everything is running at maximum productivity at the highest levels of safety. By tapping into mobile technology and the power of the cloud, you can keep your workers safe, remain in compliance with state and federal regulations, and ensure the quality and performance of your work crews.

Ready to Rethink How You Work?

GoCanvas has helped a variety of businesses across multiple industries transform their safety processes and rethink their efficiency, ultimately saving them money. Why not do the same? Reach out to one of our experts today to kickstart your process revolution.

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