Your Pest Control Business: Create a Better Team in 4 Steps

Your Pest Control Business: Create a Better Team in 4 Steps

Your ability to compete and succeed in the pest control business depends on how well you manage your field workers. It’s no easy feat to manage employees when you can’t be there to physically supervise their work, but in your business, the stakes are higher because your employees work with potentially dangerous chemicals.

They must be knowledgeable in their use and storage; maintain proper documentation for regulators; and communicate effectively with your customers about what they’re doing in their homes and workplaces.

In our eBook, learn:

  • Four steps to effectively manage your field workers
  • How to ensure your techs are communicating effectively with sometimes-nervous customers
  • Tips on managing the reams of paperwork your techs generate and that you must maintain

Complete the form to access your copy.

Smarter, Faster, Safer: Improving Safety Compliance with Mobile Technology

Smarter, Faster, Safer: Improving Safety Compliance with Mobile Technology

Save Hundreds of Hours and Strengthen Your Compliance

Download our new ebook and you’ll learn all about:

  • The risk paper brings to your employees’ safety and compliance
  • Strategic insight into compliance technology
  • Real-life success stories, including how one company cut their safety inspections from 2 hours to 15 minutes
  • Major misconceptions around mobile safety inspections you need to know

Complete the digital form to access your free ebook.

Three Strategies to Help Mine Operators

The Key to MSHA Compliance: Three Strategies to Help Mine Operators

Learn the Secrets to Staying Safe and Productive

Whether you have a surface or underground mining business, evolving compliance is putting a larger burden of responsibility on your business than ever before. Learn how to keep your team safe and productive.

In this ebook find out answers to questions including:

  • What can you do to be ready for MSHA’s new requests and inspections?
  • What puts smaller mines at risk?
  • How do you create a culture of safety?
  • How the Best Field Service Companies Get Started with Mobile Apps

Complete the form to access your copy.

eBook Content: 5 Common Hazards in Oil and Gas Extraction and How to Address Them

5 Common Hazards in Oil and Gas Extraction and How to Address Them

Together, oil and natural gas are the world economy’s essential ingredients: They account for more than half of mankind’s energy supply, and oil essentially powers 100 percent of our transportation. 

Introduction

Oil and gas extraction is one of the highest-paid sectors in the United States — and, until recently, was one of the fastest growing. It brings thousands of jobs and millions of dollars to areas where oil and gas are found. And, in good times, it can earn hefty profits for investors. 

Oil and gas extraction also can be very hazardous. 

The oil and gas industry employs slightly over 400,000 Americans. While direct employment is lower than pre-pandemic levels, employment growth continues to accelerate as the industry experiences a sustained rebound in demand and production that started in 2021. Globally, the oil and gas sector is massive employer; one estimate indicates about 4 million people are directly employed. Many are working in jobs that are potentially dangerous. 

We’ve all read about the April 2010 Deepwater Horizon drilling rig explosion off the Louisiana coast. It killed 11 workers and injured 16 others while causing a massive oil spill in the Gulf of Mexico — the largest environmental disaster in U.S. history.

US Bureau of Labor Statistics (BLS) data indicates the number of annual worker fatalities in the oil and gas industry dropped to 78 in 2020 and 58 in 2021 as operations were curtailed during the COVID pandemic. While the drop in the number of fatalities is welcome news, the 2021 fatal injury rate of 9.8 per 100,000 FTEs is still 2.5 times than for private industry in general. 

Oil and Gas Industry Fatalities: 28.8 per 100,000 workers 7X Higher than the U.S. Average Highest in all industries. 

It’s worth noting that the oil and gas safety record has been improving for many years. But that doesn’t mean the operators and safety officers of oil and gas facilities can become complacent. 

First off, no company wants to run an unsafe operation — after all, no one should have to die or get hurt for his or her paycheck. 

As stated on the Occupational Safety and Health Administration’s website: “Oil and gas well drilling and servicing activities involve many different types of equipment and materials. Recognizing and controlling hazards is critical to preventing injuries and deaths.” 

Moreover, the oil and gas industry remains a magnet for budget-draining lawsuits, stringent federal regulations, antagonistic media coverage, and multibillion-dollar fines. 

It’s a hostile environment out there. 

Advanced technologies like digital processes and automation are making it easier and more cost-effective than ever to make your oil and gas workplace safer.

In this ebook, we provide a rundown of five common hazards in oil and gas extraction and show you the steps you can take by harnessing the power of advanced technologies to improve safety and reduce risk, helping avoid steep fines, sidestep costly litigation, and safeguard your employees, job sites, and assets.

Chapter 1: Vehicle Collisions

While explosions make the headlines, being on the road is the leading danger for oil and gas workers. According to the Centers for Disease Control, motor vehicle crashes account for 40% of oil and gas worker fatalities, some of which are caused by driver fatigue. That’s because so much of the process takes place on the road. Workers and equipment often must be transported long distances to remote well sites — and so must water, gravel, and chemicals for fracking operations, which puts more vehicles on the road than traditional drilling. 

“The growth of this industry is a big concern because it’s adding so many more trucks on the roads and its drivers don’t have to follow the same rules as others,” – Henry Jasny, a lawyer for Advocates for Highway and Auto Safety, in the New York Times.

While most commercial truckers must stop driving no later than 14 hours after their workday begins, oil and gas drivers aren’t required to count the time they spend waiting at a well while other crew members complete their tasks, which can stretch to many hours. 

The result? Exhausted drivers, who work very long days and then face a four-plus-hour drive home. In addition, lax standards can lead to vehicles in bad repair. And well sites are often in remote locations, meaning difficult drives on treacherous roads that are narrow and in need of repair themselves. These conditions create a dangerous working environment where driver fatigue interacts with the realities of work travel, leading to life-threatening accidents. 

And well sites are often in remote locations, meaning difficult drives on treacherous roads that are narrow and in need of repair themselves. 

NIOSH’s advice includes setting up safety programs to avoid driver fatigue, appointing a member of management to train drivers and maintenance crews, and creating a series of policies and checklists to enforce driver safety. 

Steps You Can Take 

Reducing roadway crashes might be the toughest part of your safety-related job. That’s because you have no control over roads and highways. However, you can still improve safety in this area. 

To get started, check out the guide to Work-Related Roadway Crashes: Prevention Strategies for Employers by the National Institute for Occupational Safety and Health. NIOSH’s advice includes setting up safety programs to avoid driver fatigue, appointing a member of management to train drivers and maintenance crews, and creating a series of policies and checklists to enforce driver safety. 

Mobile forms provide an effective and easy way to build driver safety checklists. You can also use forms to build inspection checklists to ensure the safety of your vehicles and to create vehicle accident reports. Drivers can complete these before setting out on the road (or if an incident occurs) and data is captured and can be accessed in real-time by management instead of waiting for a paper form to return from the field. 

Chapter 2: Struck-By/Caught-In/Caught-Inbetween

According to the latest BLS data, the majority of oil and gas industry worker fatalities are the result of transportation incidents or from being in contact with objects and equipment. 

Examples include a pipe bursting and workers being struck by the broken parts, falling tools hitting someone, hands being caught in a spinning chain, or someone being caught between a vehicle and a piece of machinery. 

Steps You Can Take 

Controlling these hazards starts with proper equipment installation and maintenance. In the drilling process, vibration and material fatigue are ever-present risks, causing materials to potentially break apart and fly toward employees at high rates of speed. So it’s imperative to regularly inspect equipment connections, check pressure gauges, use proper lubrication, and replace defective chains and wire ropes. 

In addition, employees must be properly trained in equipment use and situational awareness. They should be coached to wear required safety equipment at all times (like eye and face protection) and avoid loose clothing and other unsafe garments. 

Here’s where frequent, checklist-driven inspections are essential. Such inspections are vital for identifying defective or improperly installed equipment, monitoring equipment fatigue, tracking employee training, and confirming the proper use of personal protective equipment. 

Inspections of all types can be conducted most efficiently by using mobile forms. There are pre-built templates customized specifically for your industry such as the Oil and Gas Rig Derrick and Substructure Inspection mobile form. Similar forms are available for just about every area of your well or rig — and all can be tailored to meet your specific needs and requirements. 

To learn more about safety and inspections, you can also visit OSHA’s Crane, Derrick, and Hoist Safety page

Chapter 3: Fire and Explosions

Fires and explosions are constant risks for the oil and gas industry. After all, well gases, vapors, and hydrogen sulfide are all combustible. And electrical equipment, welding tools, and even lit cigarettes provide plenty of potential ignition sources. 

BLS data indicates that, in 2021, mining industries (including Oil and Gas) accounted for 10% of all fire-related deaths in private industry. 

With the growth of fracking, where drilling occurs in more densely populated areas, public concern over potentially catastrophic explosions has increased. Safety advocates note that such accidents don’t just threaten the lives of oil and gas workers — they jeopardize all those who live nearby. And that’s no small number: Recent analysis examined the characteristics of the 18 million Americans living within one mile of active oil and gas wells and found there are certain states with around 20% or greater of the population within one mile of a well. 

Steps You Can Take 

When developing your fire prevention and control plan, consider a two-pronged approach, as laid out by the United Kingdom’s Health and Safety Executive energy division. Passive protection prevents escalation of the fire by separating fire risk areas and shielding critical structural areas (temporary refuge and escape routes). Active protection generally requires human intervention to initiate, such as water deluge and foam systems. 

BLS data indicates that, in 2021, mining industries (including Oil and Gas) accounted for 10% of all fire-related deaths in private industry. 

To protect your employees and others from fire, start by taking a big-picture look at the safety design of your rig or well (passive protection). Are you using thermal protection to restrict the rate at which heat is transmitted in the event of a fire? Have you separated fire risk areas in order to better contain a potential blaze? 

Then turn your focus to safety training and equipment maintenance (active protection). Develop stringent safety requirements for hazardous materials handling and storage, and make sure all equipment is regularly inspected and repaired. 

Some areas of your rig, like gas chambers, oil tanks, and electricity rooms, are always under the threat of fire. So those areas should be under constant surveillance and inspected frequently. Mobile forms, such as Drilling Rig Inspection Checklist – Fire Protection Form Template, can be very helpful for creating inspection regimens. 

Fire accidents are highly unpredictable, start in an instant, and can spread in seconds. So employee safety training is critical. Make sure your employees are familiar with your firefighting strategy by running fire drills frequently. And be sure to install extinguishers and other safety equipment in fire-prone places. 

Mobile forms, such as Drilling Rig Inspection Checklist – Fire Protection Form Template, can be very helpful for creating inspection regimens.

Chapter 4: Falls

Of all the safety hazards in oil and gas, falls are one of the most common causes of fatalities. According to the CDC, about 66 percent of the workforce employed by drilling contractors and well-servicing companies spend much of their time working at elevations, and the “misuse or non-use of fall protection systems make fall injuries a significant hazard.” 

While harness failure is the leading cause of injuries and deaths from falls, slippery conditions also present risk. Workers can also fall from platforms, fall out of pickup truck beds, and have ladders or guardrails fail on them. Or they can simply trip. 

Steps You Can Take 

Consider surveying your employees who work at elevations to explore the factors that influence their use of fall protection equipment. Based on the feedback you receive, you may discover some factors you can modify to improve compliance rates and keep your workers safe. 

Of course, it’s crucial for employees to take responsibility for protecting themselves and their colleagues from falls. Elevated workers should inspect their harnesses regularly — and wear helmets, slip-resistant boots, and other safety gear. 

About 66% of the workforce employed by drilling contractors and well-servicing companies spend much of their time working at elevations, and the “misuse or non-use of fall protection systems make fall injuries a significant hazard.” 

Informed employees are safer employees, so make safety training an important part of orientation.

You should also install warning signage where needed, regularly inspect guardrails and stairs, and inspect ladders every time they’re used. It’s also important to prevent spills when possible and to quickly clean up spills that do occur, to avoid creating a slipping hazard. 

By developing safety regulations and consistently enforcing them, and by providing regular safety training for all employees, you can go a long way toward preventing injury-causing falls.

Stay on Top of OSHA Regulations 

Make sure you and your employees are following all of the newest OSHA guidelines. These resources can help:

Chapter 5: Confined Spaces

Oil and gas workers are often required to access tight spaces that present unique dangers. 

These confined spaces include: 

  • Storage tanks 
  • Process and reaction vessels 
  • Boilers 
  • Ventilation and exhaust ducts 
  • Tunnels and pits 
  • Pipelines 

While these spaces may be large enough for workers to enter, they are not necessarily designed for people. In confined spaces, oil and gas workers can be exposed to hazardous chemicals, flammable gases, extreme heat, or exposed live wires. Workers run the risk of being unexpectedly engulfed, and asphyxiation can be an ever-present risk. 

Steps You Can Take 

According to OSHA regulations, confined spaces that contain or have the potential to contain a serious atmospheric hazard must be classified as permit-required confined spaces, tested prior to entry, and continuously monitored. For other factors that would require you to get a permit for a confined space, check out OSHA’s website. 

Confined spaces should be equipped with ventilation hoses to provide air and exhaust hoses to suck out toxic vapors. Safety-inspected guardrails and ladders might also be needed to prevent falls. And be sure that any worker who enters confined spaces is properly trained and equipped. 

Keeping workers safe in the field is easier than ever with the use of mobile forms. You can download pre-built, customizable inspection checklists for mud pits, petroleum storage tanks, pipelines, and more. 

Of course, these 5 common hazards aren’t the only dangers faced by oil and gas extraction workers. 

Most oil and gas rigs release high concentrations of hydrogen sulfide gas, and almost all hydrofracturing sites use fracking silica (sand). Both pose potential respiratory dangers. Hazardous levels of hydrogen sulfide can cause paralysis, leukemia and other cancers, and death. And silica exposure can lead to lung diseases. To avoid acute and long-term health issues, rig and fracking workers must be diligent about wearing the required eye, face, and respiratory protection masks.

Emergency Planning and Training 

All of these dangers — and others, such as exposure to radioactive material, heat extremes, machinery failure, and harmful noise levels — can be controlled with proper planning, training, and strong safety inspection plans. 

Any plan has to start with an evaluation of the hazards at your worksite. Many companies within the oil and gas industry use the Job Safety Analysis (JSA) process to identify hazards and find solutions. 

To avoid acute and long-term health issues, rig and fracking workers must be diligent about wearing the required eye, face, and respiratory protection masks. 

In a JSA, you focus on a specific task and then break down its components — from task to task and even movement to movement within each task. Then you identify hazards that can occur during each step. Finally, you decide how to reduce those dangers. 

Once you’ve completed a JSA and put together a safety plan, focus on training your employees. OSHA offers many training courses on safety and health hazards. Other courses are available through trade associations, such as the American Petroleum Institute, and through various companies, such as Honeywell Analytics’ flame- and gas-detection classes. 

The International Association of Drilling Contractors is developing a database of knowledge, skills, and abilities that workers need to master in order to be competent in different rig positions. Once this database is completed, you’ll be able to type in a worker’s job title and type of rig, and then receive a list of what the worker should be competent in to safely perform the job. 

It’s important not to neglect the safety of contractors and temporary workers. A recent NIOSH analysis of deaths and injuries in the industry concluded that these workers should be as well trained as your full-time employees. 

The bottom line is that when it comes to safety, emergency planning and training are critical.

GoCanvas customizable mobile forms, which can be built from scratch or based on standard templates, help you create forms that standardize procedures to safeguard employees, worksites, and assets.

Conclusion

While there are plenty of hazardous activities at any oil or gas extraction site, those dangers can be managed and prevented. 

Accident rates have dropped steadily since the 1990s, as the industry has made huge strides in safety improvements — by increasing automation and by providing frequent and thorough safety training. 

That said, the only way oil and gas industry leaders can continue this positive trajectory is to be constantly vigilant about safety. 

That’s where the power of advanced digital technologies helps businesses improve safety and reduce risk. 

Customizable mobile forms, real-time data collection and business insights, and automated workflows supported through a cloud-based platform eliminate tedious, manual processes and provide visibility into worksite operations.

For example, safety procedures can be standardized through mobile forms workers can access from anywhere and data and reporting on job site conditions can be captured and shared in real-time to support business decisions. Together, these solutions help businesses identify and reduce risks, resulting in tangible time and cost savings. 

GoCanvas offers digital and automated safety compliance and asset management solutions to help you make your oil and gas worksites safer and reduce risk. Our solutions are customizable, and we are dedicated to your success, partnering with you to scale your business.

Ready to Rethink How You Work?

GoCanvas has helped a variety of businesses across multiple industries transform their safety processes and rethink their efficiency, ultimately saving them money. Why not do the same? Reach out to one of our experts today to kickstart your process revolution.

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The Guide to OSHA’s Construction Safety Regulations

The Guide to OSHA’s Construction Safety Regulations

Save Lives, Save Time

Prioritize the Most Common Construction Hazards

Construction sites are full of hazards. While you can’t dismiss a single safety aspect on your site, you need to use your time wisely — and prioritize the hazards that cause the most harm. 

Stay on Top of Regulations

Knowing and defending against every risk presents a serious challenge, but the high safety stakes and legal ramifications make compliance mandatory. Learn the three tips that can help you stay on top of the regulations.

Embrace Technology to Make Compliance Easier

Today, technological innovations have emerged to help construction professionals keep up with relevant OSHA regulations more efficiently. But technology budgets are lower in construction than any other industry. Discover the tools, including OSHA apps, that are saving companies hundreds of hours.

Complete the digital form to access your free ebook.

eBook Content: 3 Ways Mobile Technology Can Help in Roadway Construction Repair

3 Ways Mobile Technology Can Help in Roadway Construction Repair

Introduction

In the most recent “report card” on America’s infrastructure (2017) issued by the American Society of Civil Engineers (ASCE), the country’s infrastructure “GPA” was a dismal D+. The nation’s roads earned a “D,” while bridges fared not much better with a C+

Safety Improvement Program, which places a priority on widening lanes and shoulders and adding or improving medians. Congress is continuing to build upon the Surface Transportation Act with the Surface Reauthorization Act of 2021, which granted an extension on the work performed by the US Government.

Upgrading U.S. roadways has become a national imperative — which is welcome news for those in construction and related industries. 

While an uptick in business means a boost to your bottom line, it also brings new and pressing issues.

This ebook offers 3 ways mobile technology can be tapped into to improve worker safety, regulatory compliance, and equipment repair and maintenance on the nation’s highway construction projects.

Chapter 1: Improving Work Zone Safety

Each year, more than 857 workers are killed and more than 44,000 are injured in the highway and street construction industry, according to workzonesafety.org, a project of the Federal Highway Administration, American Road and Transportation Builders Association, and other parties. The Centers for Disease Control and Prevention report that the number of fatal work-related injuries at road construction sites averaged 124 per year, and from 1982 through 2019, 28,636 individuals (about 774 per year) lost their lives in work zone crashes. 

Since the peak year of 2002 – when 1,186 died in construction and maintenance zones – the number of deaths declined steadily to an average of 591 from 2008-2014, then increased to an average of 782 from 2015-2019. The industry can do better. Technology can help you assess workplace hazards and make crucial safety investments before accidents happen.

857 workers killed and 44,000 workers injured in the highway and street construction industry each year 36% Fatal Crashes in work zones have DECLINED by 36% since 2005.

Where Do Accidents Occur?

Of work zone fatalities in recent years that befell workers, almost half (48 percent) were runovers/backovers, most often by dump trucks, in 2019, nearly one-quarter of all fatal work zone crashes involved rear-end collisions.

Although this figure is less than the previous year, by 4%, this improvement was offset by an increase in fatal work zone crashes that involved speeding. Persons on foot and bicyclists also saw a significant increase (21%) in work zone fatalities in 2020, relative to 2019.

Here are some tips: 

  • Develop an internal traffic control plan that limits access points to the job site and reduces the need for heavy equipment to back up. 
  • Be familiar with your most commonly used heavy equipment’s Blind Area Diagrams; the National Institute for Occupational Safety and Health (NIOSH) publishes these for dump trucks, backhoes, dozers, rollers, and more. Share (and post) these diagrams with your crews and develop safety plans to keep workers out of blind spots. 
  • Definitely make sure your trucks’ backup alarm systems are actually functioning. It seems like a no-brainer, but the lack of an alarm system was responsible for about 1/6th of recent backup fatalities. Those were totally preventable deaths.

It may surprise you to learn that more workers are killed by other construction vehicles than by the driving public.

What Are My Regulatory Responsibilities? 

In addition to taking common-sense steps to protect your employees, you also need to follow OSHA guidelines if you want to avoid an expensive citation. OSHA’s regulations for work in traffic areas are laid out in 29 CFR 1926 Subpart G; they cover such basics as requiring workers to be trained for how to move in traffic, requiring temporary traffic barriers, and requiring high-visibility safety vests or clothing. Flaggers have extra responsibilities — they must be trained in traffic control procedures and be able to perform under stress.

How Can Mobile Help? 

Checklists, an under-appreciated tool, are a great way to make sure you haven’t forgotten a crucial safety item in your work safety zone. And using a mobile checklist means that it’s always at your workers’ fingertips, and the information gathered is automatically stored in the cloud. You’ll be able to easily access and analyze this data to spot potential trouble areas — and prevent accidents before they happen.

With mobile checklists, you’ll be able to easily access and analyze data to spot potential trouble areas — and prevent accidents before they happen.

Start with a basic Personal Protective Equipment checklist and customize it to your needs. Or try one of the many mobile forms for paving and concrete workers, such as the Safety Checklist for Roadwork, Equipment Tracking, and more. Regular testing of equipment is important, too. A mobile checklist can help you inspect every aspect of a vehicle quickly and safely, so you can get back to work as soon as possible.

Chapter 2: Ensuring Compliance with Federal and State Regulations

When it comes to roadway and bridge repair/ construction, your business has to comply with no small number of regulations, including those from OSHA, noise regulations, and even state or local permitting laws. Many of these laws and regulations are straightforward and common sense. But of course, not everything is that simple.

Construction vs. Maintenance — What’s the Difference? 

Understanding whether work is “construction,” and subject to OSHA’s Construction Standards, or “maintenance,” subject to general industry standards, is essential to ensuring compliance.

For instance, according to the law firm Sherman & Howard, a 2010 OSHA regulation covering cranes and derricks applies to cranes used in construction work, but not when the same equipment is used in general industry work.

Another example: If the work is considered maintenance, confined spaces are extensively regulated by OSHA’s Confined Space Standard, which requires strict signage and ventilation procedures. But jobs defined as construction have only minimal requirements.

Unfortunately, OSHA doesn’t make it easy to distinguish between the two. The agency doesn’t take into account the nature of your business (i.e., construction companies can perform maintenance and maintenance companies can be engaged in construction), what you call it (work you call “roadway maintenance” is probably actually construction), or whether the work is performed in-house, by a general contractor, or a subcontractor.

Nonetheless, Sherman & Howard explains that in many cases it’s not too tricky to determine which category the work falls under, and many employers’ standards exceed all OSHA requirements anyway. 

In those cases where it’s unclear which standard applies, you should refer to OSHA’s resources on the matter, or consult a safety consultant or attorney. 

Keep the Noise Down 

Depending on where the project is located and what other activities are nearby, you may have to work on mitigating the noise coming from your equipment. 

Building a logging road in an otherwise empty forest requires no noise mitigation; ditto with building roads in already noisy areas filled with bus yards, utilities, etc. 

Areas near bars, hotels, and restaurants are less noise-sensitive than daycare centers, hospitals, and schools, which are in turn less noise sensitive than campgrounds, parks, churches, and other places of worship, and so on. 

The Federal Highway Administration’s Construction Noise Handbook has some tips for noise mitigation, such as constructing noise mitigation barriers before building anything else, using supplies on hand that must be stored, like earth, to mitigate noise, and scheduling noisy work concurrently with other noisy work, so as to get it all done at the same time. 

The FHA also required each state to update its own noise codes, so check with your state’s transportation department to learn about which noise regulations apply to where you work. 

How Can Mobile Help?

Using individualized checklists can help you ensure compliance with all federal and state regulations. And to tackle the noise issue, GoCanvas has a self-assessment that can be completed quickly on any mobile phone or tablet, saving you paperwork trouble (and saving your employees’ hearing).

Chapter 3: Improving Inspection and Maintenance Compliance

Any safe, well-run, and profitable road construction project benefits from regular inspections. Conducting your own means you won’t be caught by surprise if your state’s transportation department drops in for an inspection. Regular inspections aren’t just about “gotcha” violations. A good inspection team will help you keep your project safer for both the driving public and your employees.

A good inspection team will help you keep your project safer for both the driving public and your employees.

Some items you may want to take note of:

  • General information such as project type, duration, location, contact information 
  • Traffic mobility 
  • Signage 
  • Arrow board/message signs/Automated Flagger Assistance Devices (AFAD)/ temporary signal 
  • Channelizing devices 
  • Positive protection 
  • Pavement markers and striping 
  • Flagging (PPE, position, motorist direction, escape, etc.) 
  • Work area traffic conditions and hazards
  • Law enforcement positions and activities (if applicable) 

A mobile form can help you with your inspections and ensure proper documentation, secure and safe in the cloud, should you ever need to produce it. GoCanvas’ Work Zone Traffic Management Mobile Form Template, for instance, allows you to analyze your work zone, and inspect protective devices and your temporary traffic management plans. You’ll be able to capture a snapshot of any possible issues immediately — and submit audit results with just a tap.

Be Ready For OSHA 

Stay on top of OSHA safety regulations and know exactly what you need to do to prepare for an OSHA inspection with these guides. 

A mobile form can help you with your inspections and ensure proper documentation, secure and safe in the cloud, should you ever need to produce it.

Inspections For Your Equipment 

Regular inspections of your equipment are also important. Making sure everything is running properly and has been securely and safely installed and is regularly maintained is a part of keeping your employees safe. Regular inspections also help prevent breakdowns and keep your business on track and profitable. 

Using a mobile form checklist helps ensure your maintenance efforts are consistent and can be done on the spot with an individual’s mobile device, not just “when we get around to it.” Following your equipment’s suggested maintenance schedule can help prevent damage to machines and keep everything running (and keep your business productive). Here again, using a mobile form checklist makes your paper trail digital and much easier to retrieve.

What’s the Big Picture? 

Consider setting aside time to think beyond just changing fluids and replacing worn parts with bigger-picture maintenance items. Equipment-maker, Tracey Road, suggests going over a number of items:

  • Operator training: If you have a new piece of technology but it’s being driven “the old way,” you’re not getting the full benefit of the new purchase Your Guide to OSHA’s Construction Safety Regulations.
  • Technician training: If you operate an in house shop, your techs need ongoing training to learn about the newest equipment.
  • Scheduled maintenance Planning ahead ensures you can take items out of service on your schedule.
  • Components: Can you negotiate a price discount from your supplier by buying in bulk? 
  • Fleet sizing: Do you have vehicles that are sitting unused? A digital inventory will help you determine if you can replace two smaller machines with one larger one or just dispose of unused assets.
  • Disposal: Is it time to unload an underperforming asset? If you use mobile technology to track each machine to compute average productivity and costs per hour, you can identify equipment that is costing too much and should be replaced.

Conclusion

Given the nation’s aging infrastructure, there is an ongoing and growing need for road and highway maintenance and repair, which is great news for construction and repair companies.

By tapping into mobile technology, you can keep your workers safe, remain in compliance, and ensure the quality and performance of your work crews.

With all that new business comes a need to be hyper-vigilant about safety and complying with federal and state regulations. Conducting regular inspections of your worksites and equipment can ensure that everything is running at maximum productivity at the highest levels of safety. By tapping into mobile technology and the power of the cloud, you can keep your workers safe, remain in compliance with state and federal regulations, and ensure the quality and performance of your work crews.

Ready to Rethink How You Work?

GoCanvas has helped a variety of businesses across multiple industries transform their safety processes and rethink their efficiency, ultimately saving them money. Why not do the same? Reach out to one of our experts today to kickstart your process revolution.

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JFN Integrated Solutions Takes Their Business Paperless

Man in oil and gas industry using digital forms on tablet.

How JFN Integrated Solutions Took Their Business Paperless

Overview 

JFN Integrated Solutions, headquartered in Preston, is a family-owned company that was established in 2016. They specialize in the design, installation, and maintenance of Fire, Life Safety, Security and Communication systems across the UK. JFN prides themselves on their ability to meet specific requirements and providing a high standard of customer service.

The company was at its beginning stages when Chris Keeny, one of the directors at JFN, came across GoCanvas. He knew from the very beginning that JFN didn’t want to use paper in their process, however, they had “many and lots” of forms that were going to need to be filled out. When asked why he was looking into a solution like GoCanvas, he responded, “to ensure no paper was being used, we were looking for an innovative online solution.”

Creating Their Data Collection Process with a Digital Solution

JFN came to GoCanvas knowing they wanted to avoid paperwork altogether and start their business processes off with a digital solution. They already had multiple forms they needed to automate including job dockets, compliance certificates, and specialist bespoke reports. 

Since they were beginning this process without a paper form proof of concept, they needed to build out these forms from scratch. They were able to use the easy drag-and-drop GoCanvas App Builder to create their ideal forms. With just a few mouse clicks, they could test and move fields around to ensure the data being collected was organized in the most efficient way.  

JFN has always been tech-savvy by using other CRM systems that are critical for business continuity and standardization. So when it came to the data collection process, it only made sense to digitize it. “We do most of our reporting on GoCanvas because it’s so easy to use, an absolute dream to write special reports,” said Chris. He also mentioned that features, such as photo capturesubmission downloads, and the ability to distribute data easily, have been much more robust than anything he saw from other solutions.

The Benefits of GoCanvas

Since JFN started their company journey digitizing their key forms and processes with GoCanvas and never even used paperwork, they immediately were able to reap the rewards from collecting data digitally. Chris mentioned, “our biggest benefit is the service we give to a vast amount of customers who want reports within a short time frame.” 

GoCanvas gave JFN the ability to not only communicate with their staff quicker, but to also expedite communication with their customers. This has enabled JFN to build customer loyalty and retention, beyond what they would have seen by using slow paperwork. Today JFN uses GoCanvas for over 20 forms, and they have had over 6,500 submissions within their account. They hope to one day be able to integrate GoCanvas with their CRM systems in the future to better automate their full data collection process from start to end.

JFN Integrated Solutions from GoCanvas

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Van Diest Supply Company Saves Over $200K Going Paperless

manufacturing bottles

How Van Diest Supply Company Saved Over $200,000 in Paper Costs Alone

The Background

Van Diest Supply Co is a family-owned business that was started in 1956 out of Webster City, Iowa. They are an industry leader in producing and distributing crop protection chemicals. With over 700 employees, the company includes 20 plants and 17 distribution centers. 

The Problem

Adanga Biddle-Roush, the Assistant Director of Health & Safety, first looked into using GoCanvas for training purposes. However, since implementing the platform, they have expanded it for all of their daily, weekly, semiannual, and annual inspections. Adanga mentioned, “I can’t even estimate the time it took to put together a report from paper data and now it’s at our fingertips in minutes.”

Before discovering GoCanvas, everything at Van Diest Supply Co was done on paper forms. There was an overwhelming amount of data that needed to be collected across forms such as incident reports, production reports, daily attendance, safety talks, supply requests and work orders. With the processes they had in place, Van Diest knew they needed a more effective way to collect this information, so they turned to GoCanvas for help. 

The Solution

Today, with GoCanvas, work orders are submitted to maintenance supervisors for approval and then sent to maintenance workers, who are able to get the assignments on their tablets. When a job is completed, it goes back to being approved and then is stored in the cloud. The ability to upload information in real-time and streamline communication between supervisors and maintenance workers has been able to save Van Diest Supply Co time in productivity.

The Outcomes

Van Diest Supply Co has since moved away from paper and is fully utilizing GoCanvas for all of their paperwork. Adanga mentioned, “Going paperless is so freeing! And your information is available, organized, and can be used in multiple formats.” Now all of the information collected is stored in the cloud and dumped into an Excel spreadsheet. Having everything in Excel allows them to gain insights into their data from any specific time range. This comes in handy when auditors request inspections or maintenance records.

Since implementing GoCanvas, Van Diest Supply Co has noticed a huge difference in their productivity. Just in this calendar year, they have tracked $228,429 in paper savings as well as $162,545 in productivity savings. Adanga said, “The value is priceless and I can’t imagine doing business any other way. It has really helped our business keep up with the pace of the industry.”

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GoCanvas has helped a variety of businesses across multiple industries transform their safety processes and rethink their efficiency, ultimately saving them money. Why not do the same? Reach out to one of our experts today to kickstart your process revolution.

Calamar Ensures Safety of Employees with GoCanvas

Man in the maintenance field reviewing data from the office on a tablet.

How Calamar Ensured the Safety of Employees, Residents, and Visitors with GoCanvas

The Background

Calamar is one of the largest active senior housing real estate developers in the United States, consisting of several vertically integrated companies.  Within this core space exists property management services, in-house and third-party construction services, and capital fundraising services.  While Calamar’s corporate office is located in the State of New York, its footprint is distributed across multiple states and time zones.

At the start of the COVID-19 pandemic, the majority of Calamar’s services were deemed  “essential” business. They were required to manage operations through a complex and ever-changing environment consisting of federal, state, and local mandates that affect operations, employees, and the communities that they manage across the U.S.

Challenges with COVID-19

In response to COVID-19, maintaining employee and resident health was one of Calamar’s paramount concerns. It was important to keep their senior residents safe and active, while sharing vital information to staff and community members so they could make real-time decisions to maintain best practices for personal and group/building safety measures.

To aid these efforts, Calamar temporarily shut down and modified a significant part of their community programming and activities and purchased and distributed personal protective equipment (PPE) for their teams throughout the U.S. in the fastest and most economical manner possible. Calamar also made significant changes to the volume and locations of employees in office workspaces, while establishing novel policies at their construction sites to comply with various local, state, and federal regulations.

With distancing precautions and PPE in place, Calamar also needed to find a way to perform a daily health assessment that was readily available and reliable for all employees. The varied offices, construction site locations, and active senior communities made this a difficult challenge to manage. Calamar sought out a survey with a self-assessment option to serve their needs that would meet the stringent regulatory requirements while also allowing for a seamless company-wide policy. 

Managing the company policy and following mandated and ever-changing regulations without a digital solution for their numerous locations across the U.S. would been extremely time-consuming and inefficient for Calamar.  They found that the GoCanvas solution, which they customized to meet the regulatory needs across its national platform, met its needs and saved time and manpower that would have otherwise been excessive and costly.

The Results

Using GoCanvas for its COVID-19 health screening, Calamar ensures that its corporate policy is being managed in accordance with best practices throughout its multi-state platform.  The automatic notifications from GoCanvas have helped Calamar address potential risks and noncompliance issues quickly, helping their staff take comfort in knowing that they are uniformly following all of the same measures to maintain the health and safety of each other and our residents.

‘GoCanvas has been an instrumental and invaluable tool in assisting Calamar to manage and monitor our employee health across the country while simultaneously ensuring the safety of our residents and others in the community,’ says Kim Stahura, Executive Assistant to the Chairman & CEO. ‘It allows us to comply with mandates and includes tracking needs should a COVID-19 case develop. The ease of use by our employees has been most beneficial and is a significant reduction in time and labor that we would otherwise have had to incur. In many locations, we would not have someone available to administer and to screen employees.’

Ready to Rethink How You Work?

GoCanvas has helped a variety of businesses across multiple industries transform their safety processes and rethink their efficiency, ultimately saving them money. Why not do the same? Reach out to one of our experts today to kickstart your process revolution.

Icon Attractions Reopen Safely with Employee Health Screenings

How Icon Attractions Reopened Safely with Employee Health Screenings

Background

  • Industry:  Retail Entertainment and Theme Parks
  • HQ Location: National Harbor, Maryland
  • Website: Visit Here

The Case for GoCanvas

Icon Attractions LLC (ICON) was founded in 2013 to develop and manage giant wheel attractions and retail entertainment experiences to select domestic and international markets. ICON currently operates The Capital Wheel & Carousel at National Harbor, a local staple for the Washington DC Metro area.

Like so many other businesses in the theme park industry, ICON immediately closed when the COVID-19 pandemic hit in March. Planning ahead to protect their staff and visitors, ICON started looking for a solution for employee health screening. After doing some research across different options, they landed on GoCanvas for a pre-built and easy-to-use platform.

Implementation

In the months leading up to reopening, ICON established a plan using GoCanvas- training employees on the health screening tools, making sure they had the access and instruction to complete surveys with confidence. ICON also created an in-office guide for daily sanitation and  pre-shift health screenings.

“We are so thrilled to use GoCanvas and have this platform available. It has really helped us automate our screening process and it has been especially beneficial as we reopen.”

– Brandon Anderson, Marketing and Sales Operations

ICON has used GoCanvas as a hybrid model for employee health screenings. Employees can take their temperature at home and complete a digital survey if they have a thermometer, or they can come to the office to complete a pre-shift screening at a designated space. This gives their team options based on each employee’s specific needs and ensures ICON has the information to protect their staff and visitors.

The Results from Going Digital

‘Starting with the Employee Daily Health Screening, we have found GoCanvas to be very easy-to-use and adaptive to our process,’ says Brandon Anderson in Marketing and Sales Operations at ICON. ‘We have been able to rapidly add team members to the screening form as needed, providing them with a simple how-to-guide and quick access to the platform. Our team has found this solution both interesting and a smooth user experience.’

ICON has also added digital forms for sharing the latest CDC Guidelines with their staff, along with an Employee Waiver to be completed by new and returning team members. These pre-built solutions from GoCanvas have freed up time and resources for ICON to double-down on updated sanitation guidelines. ICON has been able to share these novel safety measures via social media, so visitors have added assurance that their safety and wellbeing is considered and important.

GoCanvas has been an out-of-the-box solution for ICON, from first contact with their account executive to ongoing support and upkeep.

‘It has been so helpful having a direct contact at GoCanvas, helping us establish and develop our process,’ shares Brandon. ‘Most of our concerns about health screenings were already addressed and built directly into the platform. So many of our questions were also answered on the GoCanvas website. It works so smoothly with our employees’ devices, both Android and iOS. We definitely recommend GoCanvas!’

Ready to Rethink How You Work?

GoCanvas has helped a variety of businesses across multiple industries transform their safety processes and rethink their efficiency, ultimately saving them money. Why not do the same? Reach out to one of our experts today to kickstart your process revolution.

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